Job Description

Licensing Project & Operations Coordinator - inVision

Department: Impact

Employment Type: Full Time

Location: Kazakhstan

Key Responsibilities

• Coordinating day-to-day operations across acquisitions, sales, and catalogue management, tracking timelines and deliverables across teams;
• Managing contract execution and monitoring payment schedules, deadlines, and reporting obligations;
• Overseeing technical delivery (masters, subtitles, QC reports, marketing assets), flagging risks or delays early;
• Supporting marketing and sales materials — decks, press kits, key art, and promotional assets;
• Managing buyer and partner communications, contact databases, and CRM records;
• Overseeing secure screener distribution and maintaining catalogue and rights records;
• Producing regular reports on deal status, deliveries, payments, and buyer activity;
• Coordinating subtitling/dubbing with external vendors for timely localization.

Skills, Knowledge and Expertise

• Experience in media, entertainment, or content licensing/distribution;
• Knowledge of Film Distribution lifecycle;
• Knowledge of project management tools;
• Knowledge of rights management tools;
• Experience with end-to-end project coordination;
• Familiarity with Traffic, Shipping and Localization workflows would be an advantage.

• Contract administration and rights/licensing documentation;
• Fluent in English (business level);
• Deal and payment milestone tracking;
• CRM and contact database management;
• Technical delivery coordination (masters, subtitles, QC, metadata);
• Revenue and reporting tools (invoicing, royalty/revenue-share statements);
• Proficiency with project/task tracking systems and spreadsheets.

• Cross-functional coordination and stakeholder management across legal, finance, marketing, and external partners;
• Prioritization and organization across multiple concurrent deals and deadlines;
• Proactive risk identification and escalation;
• Clear written/verbal communication with buyers and partners;
• Attention to detail in contracts, assets, and reporting.