Job Description

Licensed Personal Assistant

We are seeking a highly organised and proactive Licensed Personal Assistant to support a high-performing real estate team. This is a key role for someone who enjoys a mix of administration, client interaction, and licensed real estate responsibilities within a fast-paced, professional environment.

Working closely with a leading Agent, you will play a pivotal role in ensuring the smooth running of day-to-day operations. By taking ownership of administrative and coordination tasks, you will enable the team to focus on listing, negotiating, and growing their business. You will also support the wider team and the Branch Manager, contributing to overall office success.

About the Role

This is a varied and hands-on position where no two days are the same. You’ll be involved across administration, marketing, client coordination, and licensed duties, while maintaining a high level of professionalism, discretion, and attention to detail.

Key Responsibilities

• Provide high-level administrative support including diary management, appointments, and meeting coordination

• Prepare property documentation including pre-listing kits, submissions, and sale & purchase agreements

• Manage listings and marketing campaigns, including coordinating photography and digital content

• Support open homes, private viewings, and inspections as required

• Liaise with vendors, purchasers, solicitors, and external stakeholders throughout campaigns

• Assist with deal processing, compliance (including AML), and documentation management

• Maintain databases, CRM systems, and client communications

• Coordinate marketing activity including social media, email campaigns, and PR opportunities

• Support client experience initiatives including events, gifts, and ongoing engagement

About You

• Current Real Estate Salesperson Licence (essential)

• Proven experience in administration within a fast-paced environment (real estate highly regarded)

• Highly organised with strong attention to detail

• Confident communicator with excellent interpersonal skills

• Able to manage multiple priorities and deadlines

• Proactive, adaptable, and solutions-focused

• Strong Microsoft Office skills and ability to learn new systems quickly

• Professional, discreet, and committed to delivering a high standard of service

Why Join Us?

• Work alongside a high-performing and well-established real estate team

• Varied and engaging role with exposure to all aspects of the business

• Opportunity to grow your career within a leading property brand

• Supportive team environment with a strong focus on excellence

If you are a motivated and detail-driven professional looking to take the next step in your real estate career, we’d love to hear from you.