Job Description

PAY: $25.00-$30.00 per hour.

REPORTS TO: Director of Archives and Special Collections

SCHEDULE: 40 hours per week, including occasional weekends and evenings. Schedule may vary according to departmental and Academy needs.

STATUS: TEMPORARY through January 31, 2027

DEPARTMENT: Library

Position Purpose

In collaboration with the Academy Archivist, the archival assistant is responsible for supporting the clerical and administrative day-to-day functions of the Academy Archives and Special Collections. These include: managing the physical space and student workers; accessioning and processing collections; assisting with research requests; assisting with re-shelving materials; and ensuring the care and security of the collections.

Key Accountabilities

• Assist the Archivist in fulfilling certain requests by performing any necessary background research.
• Access, arrange, describe, and otherwise process collections, as assigned by the Academy Archivist, in accordance with established archival standards.
• Create finding aids for new collections, convert older inventories, container lists, and finding aids to EAD (encoded Archival Description) digital documents.
• Research, plan, and execute both physical and online exhibits and assist in other archival outreach efforts.
• Staff the Center for Archives & Special Collections during open hours and during scheduled appointments.
• Assist the Archivist in performing stack maintenance and space allotment in all Archives stacks, both in the library and off-site.
• Assist with documenting archival and special collections procedures.
• Assist with supervising and training student workers or interns.

Direct/Indirect Reports

In the abcense of the Director of Archives, support and supervise student workers.

Position Requirements

Education

• Bachelor’s degree (preferably in History, English, Archaeology, or a similar field of study)

Experience

• Experience working in a library, archive, or museum setting preferred.
• Experience working with adolescents in an educational setting preferred.

Skills & Knowledge

• Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.
• Ability to work independently and handle multiple priorities and deadlines simultaneously.
• High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
• A strict adherence to confidential policies is required.
• Excellent analytical and problem solving skills as well as a strong customer focus.
• Strong interpersonal skills with ability to develop and maintain collegial relationships.
• Excellent communication (written and verbal) skills.
• Ability to learn how to use other software environments as needed.
• Demonstrated ability to work with students by building trust and credibility.

Additional Requirements

• Successfully complete a criminal background check