Job Description

Posting number: 01

Department: City Manager

Division: CITY MANAGER

Job classification: Legislative Aide

Posting type: Open

Categories: Clerical & Data Entry

Summary

This professional position provides administrative, legislative, and constituent services support to

an assigned member of the Mayor and City Commission. Work involves assisting elected

officials with research, preparation of legislative initiatives, coordination of constituent inquiries,

and facilitation of communication with City departments and community stakeholders.

The Legislative Aide assists in supporting the policy, legislative, and community priorities of the

assigned elected official while ensuring that requests and legislative matters are appropriately

coordinated through established administrative channels consistent with the City’s Council-

Manager form of government.

While Legislative Aides assigned to members of the Mayor and City Commission operate under

the policy direction of their respective elected officials, the Legislative Services Administrator

provides administrative supervision to ensure compliance with City personnel policies,

applicable laws, and operational standards. Administrative supervision includes hiring

coordination, training, performance management processes, and adherence to City administrative

procedures.

Examples of duties

The following duties are illustrative and not exhaustive. Additional duties may be assigned.

Legislative and Policy Support

• Assists the assigned elected official with research and analysis of municipal policy issues,

proposed ordinances, resolutions, and other legislative matters.

• Prepares memoranda, briefing materials, correspondence, and reports related to

legislative initiatives and policy proposals.

• Assists in the preparation of agenda items and supporting documentation for City

Commission meetings, workshops, and public hearings.

• Tracks the status of legislative initiatives and policy proposals sponsored by the assigned

elected official.

Constituent Services and Communications

• Serves as a primary point of contact for residents, businesses, and community

organizations seeking assistance from the assigned elected official.

• Coordinates communication from the elected official to residents, businesses, community

organizations, and other stakeholders.

• Drafts and prepares correspondence, announcements, public communications, and

outreach materials on behalf of the elected official.

• Assists the assigned elected official with the management and coordination of official

social media accounts, including drafting and scheduling posts, monitoring public

engagement, and supporting community outreach through digital platforms.

• Ensures that communications through official social media accounts and other public

platforms align with City policies and applicable public records requirements.

• Tracks constituent concerns and ensures timely follow-up and communication.
• Legislative Aides shall not engage in political campaign activity, political fundraising, or partisan political communications while on duty or using City resources.

Scheduling and Administrative Coordination

• Maintains and manages the official calendar of the assigned elected official, including

meetings, events, and public appearances.

• Coordinates travel arrangements for the elected official when attending conferences,

official functions, or other City-related engagements.

• Assists with scheduling meetings with residents, community leaders, governmental

agencies, and internal City staff.

• Prepares briefing materials and background information for scheduled meetings and

events.

Community and Event Coordination

• Assists in organizing and coordinating community meetings, neighborhood events, and

outreach initiatives associated with the assigned elected official.

• Spearheads City programs and community initiatives sponsored by the assigned elected

official or the Mayor and City Commission.

• Coordinates logistics and support for Commission-sponsored events, recognitions, and

public programs.

• Attends community meetings, public events, and City functions in support of the assigned

elected official when directed.

Administrative Support

• Maintains organized records and files related to legislative initiatives, constituent matters,

and official correspondence.

• Assists with preparation of presentations, reports, and materials for official engagements.
• Ensures communications and records are maintained in compliance with applicable

Florida Public Records and Sunshine Law requirements.

Coordination with City Administration

• Works cooperatively with the Legislative Services Administrator, City Manager’s Office,

City Clerk, City Attorney, and City departments regarding legislative matters.

• Routes requests for departmental assistance through appropriate administrative channels

in accordance with City policies.

Public Communications and Social Media Compliance

• Assists the assigned elected official with the management and coordination of official social

media accounts used for City-related communications.

• Ensures that all content associated with official accounts is maintained in compliance with Florida Public Records Law, the Florida

Sunshine Law, and applicable City policies governing public communications and records

retention.

• Official social media accounts shall be used solely for municipal business and

community outreach and shall not be used for political campaign activity or other purposes

prohibited by law.

Qualifications

Minimum Qualifications

Bachelor’s degree in:

• Public Administration
• Political Science
• Government
• Communications
• Business Administration
• or a closely related field.

Supplemental information

Two (2) to four (4) years of experience in government, legislative affairs, public administration,

community relations, or executive administrative support is preferred.

Equivalent combinations of education, training, and experience may be considered.

Must possess a valid Florida driver’s license with satisfactory driving record held throughout employment.

Knowledge, Skills, and Abilities

• Knowledge of municipal government operations and legislative processes
• Familiarity with Florida Sunshine Law and Public Records Law
• Ability to conduct research and analyze policy issues
• Strong written and verbal communication skills
• Strong organizational and scheduling skills
• Ability to coordinate community events and outreach activities
• Ability to interact professionally with elected officials, staff, and the public
• Ability to manage multiple assignments and deadlines
• Ability to maintain confidentiality and exercise sound judgment