Job Description

WAGE: $24.59 - DOE
DEPARTMENT: Attorney
PERSONNEL STATUS: Part Time
BENEFITS: No Benefits Important Note: This position is part time working up to 19 hours per week

Under general supervision from an administrative superior, performs technical legal duties in the preparation of court cases, records, and reports; performs complex secretarial and routine administrative duties requiring independent judgment.

ESSENTIAL FUNCTIONS:

Independently composes and types legal correspondence, documents and reports including information, summons, subpoenas, search warrants, investigative subpoenas, interrogatories, notices, etc., requiring independence of judgment as to content, accuracy and completeness; follows paperwork and cases through to completion.

Works with confidential and sensitive matters such as information contained in complaints or lawsuits against the County or County employees or information contained in pending contracts.

Independently reviews criminal files and determines necessary action; runs criminal history checks on BCI computer; researches facts related to criminal case.

Assists in implementation of new technology and adaptation to office and court requirements.

Prepares legal briefs in accordance with State appellate court rules and procedures.

Works closely with and advises police agencies and court personnel of office and court policies and procedures, and jurisdictional requirements.

Assists in training of legal secretaries.

Manages office in absence of administrative supervisor.

Operates a motor vehicle in a safe manner and in compliance with all Utah laws and regulations.

Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class. Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without reasonable accommodation.

SUPERVISORY RESPONSIBILITIES:

None

EDUCATION/EXPERIENCE:

Education: Graduation from high school and one (1) year of college level course work in Secretarial Training. Must possess a Certified Utah Prosecutorial Assistants certification as approved by the Utah Prosecution Council.

Experience: Three (3) years of progressively responsible experience as a Legal Secretary II, two (2) years of which must have been as a Legal Secretary II in a prosecution or County Attorney’s Office.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA):

Knowledge: Thorough knowledge of: grammar, spelling, and punctuation, legal terminology and its meaning, modern office practices and procedures. Considerable knowledge of: court practices and procedures, the organization and jurisdictional requirements of the Utah court system, proper format for court documents in Weber County and other jurisdictions, protocol for filing documents and obtaining judges’ signatures, steps for investigation and filing of criminal charges. Knowledge of the Bureau of Criminal Identification and their systems also helpful.

Skills: Skilled in typing at 65 wpm (net), operating modem office equipment including (but not limited to) a multi-line telephone and fax machine, operating computer hardware and applicable software. Skill in taking and transcribing shorthand is desired. This position may require the driving of a motor vehicle. Skill in operating a motor vehicle in a safe manner. Ability to insure motor vehicle is operating in a safe manner; knowledge of Utah motor vehicle rules and regulations.

Abilities: Ability to exercise initiative and sound judgment, react resourcefully under varying conditions, keep accurate records, maintain confidentially of records, follow written and oral instructions, communicate effectively (orally and in writing), establish and maintain effective working relationships with supervisors, law enforcement and other agencies, victims, other employees, and the general public.

YOUR SPECIAL QUALIFICATIONS

Must possess a Certified Utah Prosecutorial Assistants certification as approved by the Utah Prosecution Council.

Must also maintain CLE credits to keep certification current.

Knowledge of Civil processes including Forfeitures, Claims, and Risk Management.

Must possess a valid Utah Driver’s License and a good driving record.

Employees driving a personal vehicle while on county business must maintain the minimum vehicle liability insurance as specified in the Utah Code.

Due to the nature of this position, the successful candidate may be required to complete a pre-employment background check prior to starting the position.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.