Job Description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Government Law & Policy team as a Legal Support Specialist located in our Albany office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Albany, NY office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director of the Albany office.

The Legal Support Specialist will support a team of legal and government affairs professionals dedicated to providing first-class service to clients. This individual will be relied upon for thorough, accurate and timely information regarding legislative and regulatory activities, as well as current events, that impact our practice. The ideal candidate will be a self-motivated individual with strong interpersonal skills and a professional demeanor. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Performs various administrative and clerical tasks including client interaction, extensive scheduling and document production.
• Processes time entry, opens new matters, makes travel arrangements, processes reimbursement expenses, maintains calendars, collates information, writes reports, prepares agendas, reviews and prepares billing invoices, and other administrative duties as needed by the department.
• Manages phone lines for supported attorneys, fielding calls and conveying messages as necessary.
• Performs overflow typing, filing, or photocopying as time permits and as requested by attorneys.
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.

Qualifications

Skills & Competencies

• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
• Strong attention to detail, organizational skills, and ability to manage time effectively
• Excellent interpersonal skills, communication skills, and the ability to collaborate well in a team
• Position also requires the ability to work under pressure to meet strict deadlines

Education & Prior Experience

• Bachelor's degree or equivalent experience is preferred
• Minimum three (3) years’ experience in a professional services or law firm
• Prior experience with Legislative/Government Affairs work strongly preferred

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook required
• Working knowledge of iManage and Concur preferred

The expected pay range for this position is:

$31.69 to $36.86 per hour

Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.