Job Description

MyTOWN Shopping Centre is a super-regional shopping centre for friends and family on the fringes of the Central Business District of Kuala Lumpur. The shopping centre is a one-stop destination for shopping, dining and entertainment with more than 400 stores. Anchored by IKEA, MyTOWN Shopping Centre is set to deliver a fantastic customer experience with a vibrant mix of retailers.

MyTOWN Shopping Centre is developed jointly by Boustead Holdings Berhad and Ikano Pte. Ltd. For more information, log on to http://www.mytownkl.com.my/

PURPOSE OF THE FUNCTION

Provides strategic legal advisory, end-to-end contract management, and dispute resolution support to safeguard the interests of the Company and ensure its operations remain in strict compliance with applicable laws and contractual obligations.

Responsible

• Contractual Preparations: Draft, review, and prepare commercial agreements with service providers, contractors, and consultants to align with business requirements, including the coordination of the execution of the agreements.
• Internal Advisory: Provide legal advice and support to the service office and internal departments regarding contractual interpretation and tenancy-related issues.
• Risk Analysis: Analyze contractual terms to identify legal exposures and recommend appropriate amendments to safeguard the Company’s legal and commercial interests.
• Dispute Coordination: Manage and coordinate third-party and tenant-related legal disputes by liaising with external solicitors and relevant internal stakeholders.
• Legal Correspondence: Prepare and review formal legal correspondence, notices, and documentation relating to contractual enforcement, dispute management, and negotiations.
• External Counsel Management: Liaise with and manage external legal counsel regarding litigation matters, complex contract reviews, and specialized legal advisory.
• Special Projects Support: Provide legal support for special projects and corporate transactions, including coordinating the appointment of solicitors and overseeing the execution of documentation.
• Statutory Compliance: Ensure stamp duty compliance and documentation management.
• Process Standardization: Develop, maintain, and update legal templates and SOPs to enhance the legal unit’s operational efficiency and consistency.
• Legal Administration: Oversee the administration of the legal unit, including the management and archiving of legal documentation.

Accountable

• Contractual Preparation: Accountable for the contractual preparation of legal documents and commercial agreements with service providers, contractors, and consultants to ensure full alignment with business requirements.
• Risk Identification: Liable for the analysis and identification of legal and contractual risks and for providing mitigation advisory to management.
• Departmental Administration: Accountable for the administration of the legal unit, including the proper management and archiving of legal documentation.
• Regulatory Compliance: Liable for advising on the company’s adherence to statutory requirements and contractual obligations to maintain the organization's legal standing and mitigate potential liabilities.
• Functional Excellence: Obligated to ensure that all legal advice, documentation, and SOPs are consistently updated to reflect changes in legislation or evolving business needs.

Contribute

• Regulatory & Statutory Support: Contributing to organizational compliance by providing support on the implementation of regulatory changes
• Internal Collaboration & Support: Working closely with departments including the Service Office to provide legal support aligned with business goals, offering innovative ideas to balance legal protection with commercial speed.
• Cross-Departmental Knowledge Sharing: Sharing legal advice and informal guidance to help internal units with a better understanding of contractual risks and operational compliance.
• Special Project Support: Providing legal insights and support on ad hoc / special projects.
• Dispute Resolution & Debt Recovery: Providing legal solutions and expertise to the Credit Control and Finance functions to resolve long-standing disputes and outstanding debt recovery matters.

Qualifications

• Bachelor’s degree in law (LLB)
• At least 5 years of relevant working experience in legal practice or corporate legal department
• Familiarity with local laws, statutory regulations and legal system
• Fluent in Bahasa Malaysia and English (written and spoken), additional languages are an advantage
• Extensive experience in contracts drafting, review and negotiations
• Sound understanding of business needs and processes and how legal advice supports them
• Strong legal writing skills, to deliver clear and concise messages that are easy for both legal and non-legal stakeholders to understand and act upon.

Additional Information

Motivation

• A strong drive to achieve measurable outcomes, specifically regarding the efficient resolution of legal disputes and the timely execution of high-volume contractual reviews to support business continuity
• Committed to ensuring the highest quality of legal drafting and advisory to achieve success in protecting the company’s commercial and financial interests.
• Resilience in persevering through contractual negotiations and legal proceedings until a favorable and legally sound closure is reached.
• Desire for continuous learning by keeping up to date with legal developments and evolving business needs
• Focus on delivering commercially attuned legal strategies that internal departments to meet their objectives while staying within the company’s risk appetite.

Capability

• Excellent communication and interpersonal skills applied during cross-functional stakeholder briefings, and when representing the company’s interests
• Ability to provide legal advice that balances necessary legal protection and the company’s commercial objectives
• Ability to translate complex legal jargon into plain, actionable language for non-legal stakeholders
• Strong analytical and problem-solving skills with attention to detail
• Ability to work independently as a sole contributor of legal resource while maintaining the competence to function as a member of the Finance team
• Ability to collaborate with other internal departments in safeguarding the company’s rights and interests
• Demonstrate integrity and professionalism when handling confidential information, with a strong ethic and practical common sense to balance rigid regulatory compliance with the company's commercial realities
• Ability to administer the Legal unit, ensuring that all templates, executed agreements, and dispute files are systematically organized and retrievable.
• Skill in liaising and managing the external panel solicitors for advisory and litigation processes, ensuring the company’s interests are represented.