Job Description

Legal Services Coordinator

Established in 2001, Southeast Orthopedic Specialists is a regional leader in orthopedic medicine. We are dedicated to growing with our patients. Our reach will continue to expand to meet the needs of all patients, present and future. It is our wish to make industry-leading five-star orthopedic care accessible to as many people as possible.

At Southeast Orthopedic Specialists, we are dedicated to taking care of you so you can take care of business! We offer our Full-Time Employees a robust BENEFITS PACKAGEthat includes the following:

• Competitive Health & Welfare Benefits
• Monthly stipend to use toward ancillary benefits
• HSA with qualifying HDHP plans with company match
• 401k plan after 6 months of service with company match
• Employee Assistance Program available 24/7
• Employee Appreciation Days/Events
• Paid Time Off & Paid Holidays
• AND MORE!

As Southeast Orthopedic Specialists continues to grow, we are actively hiring a Full-Time Legal Services Coordinator for our Central Business Office located in Jacksonville , FL! Please see below for the functions and requirements needed in order to be considered for this position:

GENERAL SUMMARY

The Legal Services Coordinator manages and coordinates legal service requests involving providers, including depositions, conferences, trials, and related activities. This role serves as the main point of contact between legal offices and clinical teams, ensuring accurate scheduling, documentation, and billing while minimizing disruptions to patient care.

ESSENTIAL FUNCTIONS

• Receive, track, and coordinate legal service requests from attorneys and external parties
• Act as liaison between legal offices, providers, and internal leadership
• Schedule and coordinate provider participation while navigating complex calendars
• Maintain accurate records and workflows using Smartsheet and Athena
• Prepare authorizations, claims, invoices, fee agreements, and calendar invitations
• Coordinate pre-service logistics and post-service follow-up
• Post and reconcile payments, including legal service fees, settlements, and deposits
• Monitor outstanding balances and follow up on unpaid accounts
• Partner with leadership to support departmental priorities and operations

Qualifications

• Experience in healthcare operations, medical office coordination, or related administrative roles preferred
• Familiarity with EMR systems (Athena preferred) and workflow tools (e.g., Smartsheet)
• Strong organizational, communication, and multitasking skills
• High level of professionalism when working with providers and legal partners
• Attention to detail with billing, documentation, and payment reconciliation

Work Environment

• Fast-paced healthcare administrative setting
• Frequent coordination with providers, legal offices, and finance teams
• Requires adaptability to shifting priorities and urgent requests