Job Description

About the role

The Legal Services team at The Guinness Partnership is looking to hire a Legal Services Administrator to provide administrative assistance to the Contracts & Practice Management team. This will include ensuring that records are maintained, documents executed, ensuring invoices are paid and cases progressed. This is a full time, 35 hours per week, permanent role based at our London office. We currently offer hybrid working, blending office days with working from home.

What we are looking for

We are looking for someone to provide administrative support, who can confidently manage records and registers in line with defined requirements. You will have excellent written and verbal communication skills, along with the interpersonal confidence to work effectively with colleagues at all levels. Highly organised and methodical, you take pride in your attention to detail and your ability to meet deadlines and targets. Excellent IT capability is essential, particularly in Microsoft Word and Excel as you will be using these tools to deliver high‑quality, accurate work.

You will be able to demonstrate these essential skills:

• Experience of providing administrative support in a corporate function within a medium or large organisation.
• Experience of administering records and registers to comply with specific requirements.
• Good written and oral communication and interpersonal skills.
• Highly organised and methodical with excellent attention to detail.
• Experience of working to deadlines and targets.
• Excellent IT skills, in particular Microsoft Office (Word and Excel).
• Demonstrates the Guinness Behaviours.

Desirable skills:

• Previous experience of providing administrative support in a legal services function.

Essential Qualifications:

• Level 2 (or equivalent) Maths and English.

Desirable Qualifications:

• Legal Secretary qualification.

If you are interested in finding out more about the key responsibilities of the role and/or to ensure you meet the essential criteria, please review the role profile.

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