Job Description

Posting number: 26CAO362TF047

Department: County Attorney's Office

Job classification: Legal Secretary

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Legal, Office and Administrative Support

• Transcribe and proofread with speed and accuracy question/answer statements made by defendants, victims and/or witnesses, 911 calls, jail calls, audio from body cameras, squad videos, and recorded media.
• Follow office and court rules and procedures.
• Input, retrieve, modify, and/or delete stored information in computerized systems; open, organize, and close files; copy, fax, scan, email, e-file, and distribute documents.
• Operate and maintain PC, software, internal databases, printers, fax, and copy machines.
• Communicate in person, by phone, and via email/instant message with office staff clearly and professionally.

Need to have:
One of the following:

• Two or more years of general office work experience, including one year or more of secretarial experience in a legal environment.
• Completion of an approved business school/technical college program as a legal secretary, legal administrative assistant, and/or paralegal.

Nice to have:

• Experience:
  • Transcribing question/answer statements made by defendants, victims, and/or witnesses 911 calls, jail calls, audio from body cameras, squad videos, and recorded media.
  • Working with Microsoft Suite including Outlook and/or a similar email/calendar program.
  • Using, looking up, and maintaining information in electronic databases.
  • In a public law office or court setting.
  • Working with client records that contain highly confidential information that have to be handled and stored according to specified security procedures.
• Strong organizational and time management skills.
• Ability to:
  • Type 60 or more words per minute.
  • Quickly learn complex information/concepts and apply them effectively when dealing with ambiguous assignments.
  • Interact with the general public and staff members with tact and discretion.
  • Identify problems and make decisions based on confidential issues.
  • Meet deadlines and produce accurate work results in a fast-paced office environment.

About the department:
The Hennepin County Attorney’s Office is a fierce advocate for justice and equity, pursuing holistic community safety and providing quality legal services through evidence-informed practices and collaborative problem solving.

We prosecute crimes with fairness and integrity. We advocate for victims of crime by seeking meaningful accountability and supporting healing. We use preventive and restorative approaches to address the complex root causes of crime and violence. We engage with partners to pursue system accountability. And we provide proactive and innovative legal services in the areas of mental health, child support, child protection, and civil legal representation for Hennepin County to advance the County’s efforts to reduce disparities and enhance the quality of life of our community.

About Hennepin County:
Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that eliminate disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive.

Our employees receive a combination of competitive benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).

Hennepin County envisions an organization where our commitment to diversity and the elimination of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may be used to fill current and future vacancies.

Watch this video for application best practices and tips.

This position may have access to systems or other documentation that contains HIPAA data.

Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a criminal background check.

If you have any questions, please contact: