Job Description

We are seeking an organised and proactive Legal Secretary to join our client's busy property team In Aylesbury area. The successful candidate will provide high-quality secretarial and administrative support to fee earners, ensuring efficient progress of residential and commercial property matters and excellent client service within a collaborative firm that values professional development and high standards.

This role involves preparing and managing core documentation, maintaining accurate case files, liaising with clients and third parties, and supporting fee earners with day-to-day practice tasks. The post offers exposure to a broad range of property work and the opportunity to develop technical knowledge and career progression within a supportive team.

Key responsibilities:

• Provide dedicated secretarial support to fee earners, including audio typing, drafting correspondence, formatting documents and ensuring firm precedents are followed. Min typing speed 60 WPM.

• Open and close matter files, maintain accurate physical and electronic file records and update case management systems to reflect matter progress.

• Assist with client onboarding and AML checks, collect and verify ID documentation and maintain audit‑ready records in line with firm procedures.

• Liaise professionally with clients, estate agents, lenders, local authorities and other third parties to obtain information and progress transactions.

• Manage fee earners’ diaries, arrange client meetings and conference calls, prepare meeting packs and take meeting notes as required.

• Help prepare completion packs, final documents and post‑completion paperwork.

• Support billing and administration tasks: prepare fee estimates, assist with invoice preparation, manage receipts and liaise with the finance team on payments.

• Maintain office administration duties such as scanning, archiving, postage and stationery management and support adoption of digital workflows and templates.

Key skills and experience required:

• Proven experience as a legal secretary or legal assistant within a property practice or law firm, with familiarity of residential conveyancing and common property documentation.

• Strong audio typing and document drafting skills with high attention to accuracy, grammar and presentation.

• Practical experience of client care and matter management, including opening files, maintaining progress records and ensuring compliance with AML requirements.

• Excellent communication skills with a professional manner when dealing with clients and third parties and the ability to prioritise competing tasks to meet deadlines.

• Proficiency with case management systems, Microsoft Office applications and willingness to learn firm systems and digital tools.

• Strong organisational skills, attention to detail and commitment to maintaining high standards of file management and compliance.