Posting number: 2026-02239
Department: HHSA - SOCIAL SERVICES
Division: Social Services
Job classification: Legal Secretary
Posting type: Open
Categories: Clerical & Data Entry, Legal
Under general supervision, to perform a variety of legal secretarial and support duties for an assigned County department or staff attorneys; to perform office and administrative support work; to answer public and staff contacts and concerns; and to do related work as required.
DISTINGUISHING CHARACTERISTICS
This is the first level in the Legal Secretary class series. Incumbents have responsibility for performing a variety of legal, office, and administrative support work. Work assignments require substantive knowledge of legal terminology, legal documents, and legal procedures. This class is distinguished from Senior Legal Secretary in that Senor Legal Secretary has responsibility for coordinating legal support work and functions for a legal unit or work area in a large department or a small County legal department.
REPORTS TO
A variety of County supervisory or management positions, depending upon the department or program area where assigned.
CLASSIFICATIONS SUPERVISED
This is not a supervisory class.
Serves as legal secretary, performing legal support work for an assigned County department; may provide direct support for staff attorneys; interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate; may personally prepare or assist with the preparation of a wide variety of legal documents, such as motions, briefs, court orders, notices, and subpoenas; receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed; prepares affidavits, petitions, complaints, warrants, and abstracts of judgments; checks and reviews information and documents for completeness and conformance with required standards and procedures; composes routine legal documents, as directed; calendars court appearances and maintains case logs for proceedings; prepares files and information for court proceedings; assists with special projects; may do basic research in assisting with development of citations for cases; compiles information for records and reports; composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other items; prepares materials for meetings and conferences; completes a variety of forms and documents; maintains inventories of office supplies and program material; may develop and maintain detailed records of activities and functions; may learn and use on-line, automated software systems for developing program information, records, and legal documents; compiles data and completes reports required by other government agencies; retrieves historical information from files, records, and computerized information systems; operates a computer and uses software packages to maintain complex information and operating records; assists with the development of information requirements for assigned programs and services.
Knowledge of:
Desired skills:
Any combination of training or experience that would provide the knowledge and skills to successfully perform the listed duties is qualifying. A typical way, but not required, to obtain the required knowledge and skills would be:
At least three years of responsible office and administrative support work, including experience in a position requiring knowledge of legal terminology and procedures and substantial public contact.
TYPICAL PHYSICAL REQUIREMENTS
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 pounds; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.
TYPICAL WORKING CONDITIONS
Work is performed in an office environment; continuous contact with other staff and the public.
Siskiyou County is located in inland northern California, adjacent to the Oregon border. As the fifth largest county in California by area, Siskiyou County features spectacular natural beauty and scenic cities and towns including Yreka--the County Seat, Mt. Shasta, Weed, Dunsmuir, McCloud and Tulelake as well as Butte Valley, Scott Valley, Shasta Valley and the Klamath River Corridor.
Currently, more than 60% of the land within the County is managed by agencies of the Federal and State governments. These include: The U.S. Forest Service; Bureau of Land Management; U.S. Fish and Wildlife Service; and California Department of Fish and Game. These lands are maintained in various National Forests; Parks; Wilderness Areas; National Grasslands; National Wildlife Refuges; and State Wildlife Areas. Next to the Appalachian region, Siskiyou County is one of the most ecologically diverse regions in the world.
The county offers a stunning range of national forests, outdoor activities, year round tourism, and agriculture, among many other things. The County of Siskiyou is an organization comprised of various agencies and departments. The County’s range of public safety, community development, public works, health and human services, community services and administrative services is governed by the Board of Supervisors, which is made up of an elected representative from each of the five voting districts in Siskiyou county.
