Job Description

Posting number: 00665

Department: Commonwealth's Attorney

Job classification: Legal Secretary I

Posting type: Open

Categories: Attorney

Summary

Purpose

Be the first point of contact for the Commonwealth Attorney’s office, performing receptionist, secretarial and administrative duties

Examples of duties

Essential Functions

• Answer phone and forward calls/take messages
• Assist visitors at the window
• Daily collection/distribution of mail
• Daily courthouse runs to drop-off and collect documents; sort and distribute to necessary recipients.
• Maintain Law Enforcement avoid date database
• Copy, fax and distribute materials as requested
• Receive and distribute all faxes and discovery requests to appropriate recipients
• Perform other secretarial duties such as preparing first call cases for court, requesting jury lists and maintaining prior conviction database

Qualifications

Skills, Abilities & Other Requirements

• Knowledge of legal terminology
• Ability to maintain confidentiality
• Ability to maintain moderately complex legal records
• Ability to use various office equipment and computer software
• Excellent typing and computer skills; ability to maintain a high standard of accuracy when performing duties
• Plan and organize daily work, and establish priorities for the completion of tasks, and avoids duplication of effort.

Minimum Qualifications & Experience

Experience and education equivalent to a high school diploma with 1-2 years of experience performing clerical work in a law office or legal environment.

Supplemental information

Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment; may involve extended periods of time at a keyboard or workstation. Must be able to communicate orally, and perceive and discriminate colors or shades of color. Essential functions are regularly performed without exposure to adverse environmental conditions.