Job Description

At McInnes Wilson Lawyers, we pride ourselves on fostering a collaborative and innovative environment where our people can thrive. As a leading Australian law firm, we are committed to excellence in everything we do and to developing the next generation of legal professionals.

The Opportunity

Due to continued growth within our Brisbane office, we're excited to introduce a newly created Legal Secretary position to our Business Services team. This is an exceptional opportunity to join a well-established and highly regarded practice within a national firm, where you'll play a key role in supporting a busy team of legal professionals.

If you're an organised, proactive professional who enjoys working in a fast-paced environment and takes pride in delivering high-quality support, you'll find plenty of variety, responsibility and career stability in this role. You'll be joining a collaborative team with strong systems, experienced colleagues and a genuine commitment to professional development and teamwork.

The Role

As Legal Secretary, you'll be a trusted support partner to lawyers and the broader practice group, ensuring the smooth day-to-day operation of legal and administrative processes. This is a varied role that combines legal document preparation, client service, billing support and practice administration.

Key responsibilities include:

• Drafting, formatting and amending legal documents, correspondence, affidavits, briefs and client communications.
• Managing document production through digital dictation and transcription.
• Coordinating calendars, appointments, meetings and travel arrangements as required.
• Maintaining accurate electronic and physical files, including document management, filing, scanning, printing and archiving.
• Opening new matters, conducting conflict checks and ensuring compliance with firm processes.
• Building strong relationships with clients, barristers, lawyers, partners and other stakeholders through professional and timely communication.
• Managing incoming calls, handling enquiries and directing matters appropriately.
• Preparing invoices, assisting with billing processes and responding to client billing queries.
• Supporting monthly, quarterly and ad hoc reporting requirements for the practice group.
• Generating client correspondence, engagement documentation and audit-related communications.
• Conducting file reviews and audits to ensure compliance and accuracy of records.
• Monitoring emails and correspondence, ensuring matters are actioned efficiently and deadlines are met.
• Assisting with general practice administration and providing support across the team on various projects and ad hoc tasks.

About You

• Previous experience in a Legal Secretary, Legal Assistant, Personal Assistant or similar professional services support role (ideally 2+ years).
• Exceptional organisational skills with the ability to manage competing priorities and deadlines.
• Strong attention to detail and a commitment to producing accurate, high-quality work.
• Excellent communication and interpersonal skills, with the confidence to build effective relationships at all levels.
• A proactive and adaptable approach, with the ability to anticipate needs and take initiative.
• Strong problem-solving skills and a willingness to contribute wherever needed.
• The ability to work both independently and collaboratively within a team environment.
• Proficiency across Microsoft Office applications and confidence learning new systems.
• Experience with NetDocuments, Practice Evolve or similar legal practice management systems will be highly regarded but is not essential.

Your New Team

You'll enjoy a supportive and professional environment, exposure to a broad range of legal matters and the chance to build a long-term career in legal support within a respected national firm.

McInnes Wilson is a leading independent full-service firm with offices in Brisbane, Sydney, Melbourne, Adelaide, Canberra and Maroochydore. The firm has approximately 60 principals and over 400 staff nationally. We pride ourselves on delivering high quality outcomes for our valued clients whilst being recognised as a positive, collegiate place to work. We believe in our people and trust them with our brand.

What We Offer

As a national corporate law firm, we offer exposure to premium clients, large scale, multi-party, complex litigated matters and transparent career pathways, together with a variety of benefits including: generous paid parental leave, paid salary continuance insurance, flexible working, study assistance, pro-bono opportunities, complementary massages, realistic billables targets for legal practitioners, a formal mentoring program, professional memberships, birthday leave, social club, EOFY functions and end of year celebrations.

All applicants should note that the successful candidate will be required to undergo background screening including reference checks and police checks.

We are an equal opportunity employer and value diversity at our firm. We encourage applications from all qualified individuals who represent the communities in which we live and work. We encourage people from all backgrounds to join us; we are committed to providing an equitable recruitment experience for all candidates.

We kindly request that recruitment agencies do not contact the business in relation to this vacancy. Unsolicited CVs will not be considered or accepted.