Job Description

Posting number: 18299

Department: City Attorney

Division: City Attorney

Job classification: Legal Secretary

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Legal

Summary

Legal Secretary

About the Job: In this position, you will be part of a team of professionals in the City Attorney's Office of the City of Colorado Springs. The City of Colorado Springs, El Paso County, Colorado (the "City") is a municipal corporation and a home rule city duly organized and existing pursuant to Article XX, § 6 of the Constitution of the State of Colorado and the Charter of the City of Colorado Springs. This position will provide legal administrative support for the City as part of the City Attorney’s Prosecution Team.

This position is at-will to the City Attorney.

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This position is subject to budget required furloughs to be implemented in the 2026 calendar year.

Come explore the possibilities a career with the City of Colorado Springs can offer!

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Your starting pay will be within the posted hiring range based on your years of experience and education. See the full potential of growth for this position here: 2026 Salary Schedule

As a Legal Secretary, you will:

• Provide legal administrative support for the Prosecution Division
• Prepare correspondence, files, forms, and special applications
• Handle and process criminal evidence for Prosecution Division files
• Collect, organize, track, and send discovery
• Assist with Prosecution Division dockets
• Create and maintain databases
• Answer telephones and respond to in-person inquiries from defendants, attorneys, police officers, and witnesses
• Provide immediate access to records
• Perform internal and external records filing management, to include compliance with document retention and destruction procedures
• Other duties as assigned
• Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page

Relevant Knowledge, Skills, and Abilities:

• Knowledge of proper English usage, grammar, punctuation, spelling, and sentence structure
• Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, ICCES (Integrated Colorado Courts E-Filing System), and SharePoint
• Knowledge of legal terminology, e-filing, and criminal court processes
• Ability to communicate clearly and concisely, verbally and in writing
• Attention to detail
• Excellent organizational and prioritization skills

Examples of duties

• High school diploma or GED
• Two years of full-time legal support experience, in a legal setting, including experience in the preparation and processing of legal documents and records
• Possess, or obtain within six months of hire, a Colorado Notary Public certification

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

Qualifications

The following qualifications are not required, but they are considered desirable. If you possess any of the preferred qualifications, please include specific details in your application. This information may be used to identify a top group of applicants.

• College-level coursework in legal studies or a related field
• Experience working in a prosecution environment
• Experience working within criminal justice software

Supplemental information

Please contact Shereen Ross at Shereen.Ross@coloradosprings.gov for any questions about this position.

The background check process for this position includes being fingerprinted. Fingerprints will be used to check the FBI's criminal history records.

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