Job Description

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

As a Legal Secretary, you will provide administrative support to attorneys and legal professionals while ensuring the smooth day-to-day operation of the office.

Key Responsibilities

• Manage calendars, appointments, and meeting schedules.
• Prepare, format presentations and reports for internal and external use, including practice group updates, client pitches, and management reports.
• Process billing, invoicing, and client fee statements accurately and in a timely manner.
• Manage reimbursement claims, including collection of receipts, preparation of expense reports, and coordination with the finance team for approval and payment.
• Perform general administrative duties as assigned.
• Conduct conflict checks for new clients and matters in accordance with firm procedures.
• Handle incoming calls, emails, and client inquiries professionally.
• Organize and maintain digital and physical filing systems.
• Coordinate meetings, travel arrangements, and conference bookings.
• Maintain confidentiality of sensitive legal and client information.

Requirements

• Diploma or Bachelor’s degree in business administration, Office Management, or a related field.
• 0–2 years of administrative or secretarial experience (fresh graduates are encouraged to apply).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• High level of professionalism, integrity, and attention to detail.
• Ability to multitask and work efficiently under deadlines.
• Strong interpersonal and customer service skills.
• Prior experience in a legal or professional services environment is an advantage but not required.

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