JBA International

Legal Secretary

JBA International  •  Cerritos, CA (Onsite)  •  19 days ago
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Job Description



Ove rall Purpose Provi des se creta rial support to at to rn eys, par al eg als and adm inis tr at ive man agement of the Firm.  Maintains posit ive com munic at ions with cl ients, atto rn eys and
sta ff. Obs erv es co nfid ent ial ity of cl ient mat ters.    Fol lows poli cies and p rocedur es of the Firm.

Essential Job Duties
  • Pr ep ar es and r evi ses l egal docum ents, co rr espon den ce, memo randa and e-mails from w ri tten fo rm as well as f rom tr ansc rip tion
  • Op er ates person al compu ter, t rans cription equip ment to pr odu ce l eg al doc uments, co rr espon den ce, memor anda and e-mai ls, and other of fi ce ma chi nes such as photo copie r, f ax ma chine and post age met er
  • Ass emb les do cuments and exhib its for court fi lin gs and recordi ngs, hearings, arbitr at ions, medi at ions, d eposit ions or oth er eng agements
  • Proo fr eads pr ep ar ed ma teri als to ensu re d ocume nts a re free from typ og raphic al and gram mat ical e rro rs and are fo rmatted acco rdi ng to Firm s tand ards
  • R eads, sorts and p rin ts incoming mail and e-mails and distribut es as appro pri ate
  • Sch edules appoin tments and me et ings for at to rneys
  • Mana ges and main tains calend ar for d eadl in es; e nsur es i mport ant dat es are r eco rded on the m aster calend ar
  • Maintains cl ient files
  • Assists in h andl ing of recept ion d esk duties/m eet and greet clients
  • Op er ates mult i-l ine tel ephone system
  • Mail distribu tion
Other Duti es
  • A rr ang es for t rav el for attorn eys i nclud ing hotel, airline and tr ansport at ion
  • Ass emb les do cuments and exhib its for court fi lin gs and recordi ngs, hearings, arbitr at ions, medi at ions, d eposit ions or oth er eng agements
  • Assists in the p rep ar at ion of m ark et ing mat er ials su ch as pitch folde rs, at to rn ey bio gr aph ies and Pow erPoint pr es entations
  • R espons ible for answ eri ng incomi ng tel epho ne calls and dir ect ing them to the appro pr iate sta ff m embe r(s)
  • Per fo rms all other dut ies as assi gned

Q ual ifica tio ns/Req uir ement s
  • Hi gh School Dip loma
  • At le ast 3 years prior l it igat ion l eg al se creta ry exp eri en ce
  • Abil ity to typ e, r ead and w ri te in ord er to p ro of read and p er form init ial input and r evis ions to le gal d ocuments, co rr espon den ce, m emor anda and e-mail.
  • Must h ave knowl edge of MS O ffi ce Sui te whi ch in cludes Wo rd, E xcel, Pow erPoint
  • Kno wle dge of d ocument man agement systems su ch as IManage
  • Abil ity to type 70 wpm
  • Abil ity to o rg ani ze and prio ri ti ze wo rk flow for mul tip le at to rn eys
  • Int erp erso nal sk il ls to communic ate v erb al ly, in wri ting and by tel epho ne in a p ro fess ion al mann er wi th cl ients, atto rn eys, ve nd ors and st aff
 
JBA International

About JBA International

JBA is over 35 year old company leading the way for the future of work, GenAI and digital transformation. Started by two Software Engineers, we have serviced many industries with consulting, workforce, and innovation projects-- Insurance, Banking, Legal, Defense, Entertainment, Tele-Comm and more.

We look at every opportunity as a project whether facilitating connections between talent and companies or working with business owners and executives in how to build automation, improve operations, and build out successful teams.

We hope you can use our page as a resource for current opportunities we have, as well as reaching out with your thoughts on the industry.

Industry
Consulting & Advisory
Company Size
51-200 employees
Headquarters
Pasadena, CA
Year Founded
1988
Website
jba.com
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