Job Description

We are seeking an experienced Legal Secretary to join our Oakland-based law firm. The ideal candidate will provide exceptional administrative and secretarial support to our team of attorneys while ensuring the highest level of organization and efficiency. This position requires a minimum of 5 years of experience supporting attorneys in a legal environment.

Key Responsibilities

• Manage complex calendaring of court appearances, depositions, and internal meetings for multiple attorneys
• Format and prepare legal documents including pleadings, motions, discovery, and correspondence
• File court documents electronically through various court systems and track filing deadlines
• Process billing, manage time entries, and assist with expense reports
• Coordinate travel arrangements, conference registrations, and meeting logistics
• Maintain attorney-client communication, screening calls and managing email correspondence
• Organize and maintain physical and electronic case files with meticulous attention to detail
• Prepare client invoices and assist with billing inquiries

Requirements

• Minimum 5 years of experience as a Legal Secretary, with demonstrated experience supporting at least 3-4 attorneys simultaneously
• Strong knowledge of legal terminology, procedures, and court filing requirements
• Proficiency with legal-specific software including case management systems
• Experience with California court systems and e-filing procedures
• Exceptional organizational skills and ability to prioritize competing deadlines
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with legal billing software
• Bachelor's degree preferred but not required with sufficient experience

Why Join Us

• Competitive salary and comprehensive benefits package
• Professional development opportunities
• Collaborative work environment
• Opportunity to work with respected attorneys on meaningful cases

Local candidates only - Due to the hybrid nature of this position, candidates must reside in the Oakland area or surrounding communities.