Job Description

Legal Project Coordinator

Full-time | London | Hybrid working

An international law firm is seeking a Legal Project Coordinator to join its Legal Operations and Project Management team. This is an exciting opportunity to help shape how legal work is delivered by improving efficiency, consistency, and client experience across the firm.

The Team

The Legal Operations and Project Management function partners closely with lawyers and business teams to enhance the way legal services are delivered. The team focuses on project delivery, process improvement, and the adoption of best practices and technology to make legal work more structured and commercially effective.

The Role

As a Legal Project Coordinator, youll help embed project management principles across legal matters and internal initiatives. Youll work with stakeholders at all levels to ensure projects run smoothlyon time, on budget, and with clear accountability.

Youll also play an active role in training, supporting firmwide initiatives, and promoting the use of project management tools and methodologies.

Main Responsibilities

Project Delivery

• Support the planning, coordination, and delivery of client matters and internal projects.

• Track progress against milestones, budgets, and deliverables, ensuring effective reporting and communication.

• Anticipate risks or challenges and work with stakeholders to find practical solutions.

• Drive consistency in project management practices across teams.

Process, Tools & Technology

• Promote the use of project management tools, templates, and technology solutions.

• Work with legal and business teams to streamline workflows and document new processes.

• Participate in continuous improvement projects that enhance quality, efficiency, and collaboration.

Stakeholder Engagement & Training

• Build strong working relationships with lawyers, business teams, and senior leaders.

• Deliver or support internal training on project management tools and best practices.

• Communicate updates and key information clearly and professionally to a range of audiences.

• Contribute to knowledge sharing within the Legal Operations function.

Financial & Commercial Support

• Monitor project budgets, time recording, and utilisation data to support financial control.
• Produce simple analysis and reports to highlight key insights and trends.
• Identify opportunities to improve efficiency and deliver greater value to clients.

Data & Reporting

• Collect and analyse project data to monitor performance and progress.

• Use Excel and other reporting tools to produce clear visual summaries of key metrics.

• Provide insights to support decision-making and improve future project delivery.

About You

Youll have 2-3 years of experience in a project-related roleideally within a professional services or legal environmentand a genuine interest in improving how legal work is delivered.

You should be able to demonstrate:

• A structured, organised approach and strong attention to detail.

• Excellent communication and stakeholder management skills.

• Confidence managing competing priorities and deadlines.

• A proactive mindset with a focus on problem-solving and improvement.

• Strong proficiency in Microsoft Office (especially Excel and PowerPoint).

• Experience with workflow or process mapping tools (desirable).

Personal Qualities

• Collaborative: You enjoy working with others and building trusted relationships.

• Analytical: Youre comfortable interpreting data and using it to inform decisions.

• Adaptable: You thrive in a changing environment and respond positively to new challenges.

• Motivated: You take ownership of your work and deliver results with professionalism and initiative.