Job Description

Become part of the Parker Poe team that – for more than a century – has represented many of the Southeast’s largest companies and local governments. We are a tight-knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services – without losing sight of our calling to give back to our communities – this is the place to be.

The Legal Professional Assistant (LPA) will provide administrative support to approximately four or more attorneys and/or paralegals. The LPA will interact with clients, outside counsel as well as internal team members.
The LPA will work a regular schedule as determined by the Office Administrator/HR and/or the assigned attorneys. The typical schedule will consist of 7.5 hours per day equating to 37.5 hours per week. Additional hours (including overtime) will be required on occasion.

Primary Duties and Responsibilities
• Prepares legal documents, pleadings, contracts and correspondence from draft or dictated text.
• Manages attorneys’ calendars and assists in tracking and meeting deadlines.
• Dockets court filing deadlines and scheduling orders.
• Maintains attorneys’ time entry for billing purposes.
• Coordinates attorneys’ and/or clients’ travel arrangements including scheduling flights, ground transportation, overnight accommodations, preparing directions, and confirming travel schedules.
• Performs clerical duties such as scheduling appointments, transcribing dictation, composing and typing routine correspondence, scanning and converting various documents, and reading and routing incoming mail.
• Answers a multi-line telephone system in a professional and courteous manner, determines the purpose of calls, and transfers callers to appropriate personnel.
• Greets and assists visitors in a professional and courteous manner.
• Assists in the review and issuance of client invoices.
• Coordinates conference room set-ups.
• Files correspondence and legal documents in electronic and paper filing systems. Handles opening new files, including completion of conflict checks and setting up electronic and paper files.
• Maintains and organizes new and existing client files.
• Ensures proper indexing and filing of original legal documents.
• Manages and organizes attorneys’ contacts in database. Supports business development activities as needed.
• Prepares closed case files for off-site storage.
• Adheres to all firm policies, procedures, standards and guidelines. Maintains confidentiality.
• Other duties as assigned by the Office Administrator and/or the assigned attorneys.

Requirements
• 5 years of experience as a legal secretary or as an administrative assistant in a law firm or legal department, and an Associate’s degree, or the equivalent combination of experience and education. Bachelor’s degree preferred. Experience supporting the following practice group(s) required:
◦ Litigation
• Knowledge of the Rules of Civil Procedure across multiple jurisdictions.
• Experience filing in both federal and state courts, including proficiency with e-filing systems.
• Advanced proficiency in the Microsoft Office Suite; familiarity with Adobe Acrobat
• Experience using a legal time and billing system preferred
• Familiarity with electronic work flow systems preferred
• Excellent communication and time management skills
• Outstanding interpersonal and customer service skills
• Motivated, self-directed individual with ability to anticipate and resolve issues
• Ability to prioritize work projects and execute tasks in a fast-paced environment
• Must be a team player, willing to meaningfully collaborate with others
• Familiarity with federal and state Civil Procedure rules
• Proficiency in federal and/or state Electronic Filing processes depending on the practice of the assigned attorneys.
• Operate office equipment such as copy/scanning machine.

Parker Poe offers a competitive compensation and benefits package. Our benefits include medical, dental, vision, retirement, life & disability insurance, and additional fringe benefits.
Our Firm is committed to fair and equitable compensation practices in accordance with applicable laws. The base salary range below represents the low and high end of the salary range for this position in Washington D.C.. This range may differ based on your geographic location and other factors.
Washington D.C.: $29.74/hour - $41.03/hour

Parker Poe is an Equal Opportunity Employer and makes recruitment, employment, promotional and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.