Job Description

Palo Alto, California

Primary Responsibilities

• Provide high-level legal secretarial and administrative support to attorneys in the Corporate practice group. Assignments may change based on business needs.

• Draft, format, proofread, and revise a wide-range of legal and administrative documents, including correspondence, emails, reports and transactional materials.

• Manage the full lifecycle of client matters, including processing new client and matter requests, drafting engagement letters, coordinating conflict checks and maintaining matter records.

• Enter attorney time in accordance with firm billing practices and coordinate with billing personnel to facilitate timely review and processing of monthly invoices and client bills.

• Prepare check requests and coordinate vendor payments as needed.

• Assist with travel coordination and process expense reimbursement requests.

• Provide backup support to other legal secretaries during planned and unplanned absences

• Exercise sound judgment, discretion, and professionalism while handling highly confidential and sensitive information.

• Prioritize workload based on urgency, manage multiple assignments simultaneously, and work effectively in a fast-paced, team-oriented environment.

• Demonstrate strong communication skills, poise, and professionalism in interactions with clients, attorneys, and firm staff.

• Maintain a positive, proactive, flexible, and collaborative approach to work.

• Work overtime as needed and assume additional responsibilities as assigned.

Qualifications

• High school diploma required; a Bachelor's degree preferred.

• Experience: 5 years of administrative experience, preferably within a legal or professional services environment.

• Clear, effective written and verbal communication skills.

• Excellent organizational skills with the ability to multitask, prioritize, and meet deadlines in a fast-paced, high-pressure environment.

• Strong interpersonal skills and the ability to work effectively with attorneys, clients, and staff at all levels.

• Ability to work independently and collaboratively, demonstrating sound judgment and strong problem-solving skills.

• Proficiency in computer applications, including Microsoft Office Suite and Adobe Acrobat.

• Experience with electronic document management systems, time-entry, and calendaring programs; familiarity with iManage and Aderant preferred.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

California Pay range for this role, with final offer amount dependent on skillset and experience, is $100k-$115k.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us atPillsburyWorkday@pillsburylaw.com