Job Description

Houston, Texas

Primary Responsibilities

• Provide high-level legal secretarial and administrative support to attorneys in the Corporate practice group. Assignments may change based on business needs.
• Manage the full lifecycle of client matters, including processing new client and matter requests, drafting engagement letters, coordinating conflict checks, and maintaining matter records.
• Draft, revise, proofread, and format a wide range of legal and administrative documents, including correspondence, memoranda, emails, reports, and transactional materials.
• Maintain and manage electronic files and records using the firm’s document and records management systems, ensuring accuracy, organization, and compliance with firm standards.
• Review incoming mail and correspondence and route appropriately to attorneys and the firm’s Calendaring/Docketing Department.
• Manage and support complex attorney billing processes, including handling detailed billing narratives, multiple billing arrangements, and client-specific billing requirements; prior experience with complex legal billing is required.
• Enter attorney time in accordance with firm billing practices and coordinate with billing personnel to ensure timely review and processing of monthly invoices and client bills.
• Prepare check requests and coordinate vendor payments as needed.
• Assist with travel coordination and process expense reimbursement requests.
• Provide backup support to other legal secretaries during planned and unplanned absences.
• Exercise sound judgment, discretion, and professionalism while handling highly confidential and sensitive information.
• Prioritize workload based on urgency, manage multiple assignments simultaneously, and work effectively in a fast-paced, team-oriented environment.
• Demonstrate strong communication skills, poise, and professionalism in interactions with clients, attorneys, and firm staff.
• Maintain a positive, proactive, flexible, and collaborative approach to work.
• Work overtime as needed and assume additional responsibilities as assigned.

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• Minimum of 5+ years of administrative support experience, preferably within a legal or professional services environment.
• Clear, effective written and verbal communication skills.
• Excellent organizational skills with the ability to multitask, prioritize, and meet deadlines in a fast-paced, high-pressure environment.
• Strong interpersonal skills and the ability to work effectively with attorneys, clients, and staff at all levels.
• Ability to work independently and collaboratively, demonstrating sound judgment and strong problem-solving skills.
• Proficiency in computer applications, including Microsoft Office Suite and Adobe Acrobat.
• Experience with electronic document management systems, time-entry, and calendaring programs; familiarity with NetDocs and Aderant preferred.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us atPillsburyWorkday@pillsburylaw.com