Job Description

Legal Practice Assistant — Las Vegas, NV Full-Time | 5+ Years Experience | Overtime Eligible

About the Firm

Our client is a nationally recognized, full-service law and government relations firm with 55+ years in the industry and a strong Las Vegas presence. With 13 offices and 700+ professionals nationwide — including 300+ attorneys — this firm handles some of the country's most important cases, deals, and legislation.

Their Las Vegas office is a full-service litigation hub, and they need a Legal Practice Assistant who can match the pace, precision, and professionalism of the attorneys they'll be supporting.

Confidential search. Firm name shared with qualified candidates only.

The Role

We are placing a Legal Practice Assistant with 5+ years of litigation experience in Las Vegas. This is a high-trust, high-responsibility role. You'll manage court deadlines with zero margin for error, handle federal and state court e-filings, draft and format legal documents, and coordinate depositions and hearings from start to finish across multiple attorneys.

What You'll Do

Litigation Calendar & Deadline Management

• Manage litigation calendars across multiple attorneys and matters — hearings, depositions, mediations, briefing schedules, response deadlines, and trial dates
• Calculate and manually calendar filing deadlines per federal, state, and local court rules
• Maintain docket and litigation timelines using rules-based calendaring software
• Proactively flag approaching deadlines and scheduling conflicts before attorneys have to ask
• Track all case management orders and procedural timelines across active litigation

Court Filing & E-Filing

• Prepare and execute electronic court filings in federal court via CM/ECF and PACER
• File documents in Nevada state courts and applicable e-filing portals
• Review all documents for compliance with court rules and individual judge standing orders before filing
• Manage eService monitoring and court portal notifications across active matters

Document Drafting, Formatting & Management

• Draft, format, proofread, and finalize correspondence, pleadings, motions, discovery requests and responses, and exhibits
• Prepare trial binders, deposition materials, exhibit packages, and witness binders
• Maintain tables of contents and tables of authorities — heavy document production experience required
• Organize and manage case files in document management systems (iManage or equivalent)

Deposition & Hearing Coordination

• Coordinate all deposition logistics — scheduling witnesses and court reporters, preparing exhibits and notice packages
• Schedule and coordinate mediations, arbitrations, hearings, and client meetings
• Prepare subpoenas and assist with service of process
• Assist attorneys in trial and hearing preparation

Administrative Support

• Answer and direct calls for assigned attorneys
• Prepare and submit attorney expense reimbursements
• Maintain organized client files and records management systems
• Provide backup support to other attorneys as needed

What We're Looking For

Required:

• 5+ years as a Legal Practice Assistant or Legal Secretary in a law firm
• Demonstrated litigation experience — court deadlines, filings, and case management are your daily reality
• Proficiency with CM/ECF and PACER for federal court e-filings
• Experience with Nevada state court or equivalent state court e-filing portals
• Working knowledge of federal, state, and local court rules and individual judge standing orders
• Advanced proficiency in Microsoft Word, Outlook, and Excel
• Experience with document management systems (iManage, NetDocs, or equivalent)
• Exceptional organizational skills and attention to detail
• Ability to manage multiple attorneys' workloads and competing deadlines without losing composure
• Self-motivated, professional, and capable of working independently

Preferred:

• Litigation Paralegal experience or certification
• Experience with rules-based docketing software (CompuLaw, Deadlines on Demand, ProLaw)
• Prior experience supporting multiple practice areas
• Prior Las Vegas or Nevada court experience

Why This Role

• A nationally recognized firm with real stakes and attorneys who value great support
• Las Vegas office with a strong litigation practice
• Overtime eligibility — hard work during demanding periods is recognized and paid
• Strong benefits: medical, dental, vision, 401(k) match, profit sharing, PTO