Job Description

Womble Bond Dickinson (US) LLP is actively seeking a full-time, experienced legal practice assistant to join its growing Raleigh, NC office. This position will work collaboratively in supporting real estate and secured lending attorneys and their teams. Executive administrative skills are crucial, including managing key client and other relationships, close attention to detail and ability to anticipate and respond to the needs of each attorney with demanding practices and the needs of current and potential clients.

RESPONSIBILITIES:

• Working closely with clients and firm personnel preparing and reviewing documents in connection with real estate transactions, including real estate secured financings, acquisitions and sales and coordinating closing documents, signatures and closing binders
• Opening new clients and matters and facilitate the conflicts process for new and existing ones
• Assisting attorneys with accurate daily entering of attorney time into accounting system
• Managing detailed client billing processing final billing statements and letters and working with billing department to resolve billing problems
• Managing attorney calendars and reminding them of various meetings, appointments, etc. This includes scheduling and managing annual meetings, travel logistics and coordination for meetings.
• Maintaining accurate and up-to-date records such as name/address list and client/matter numbers
• Filing correspondence and legal documents according to the firm’s document and file management system
• Overseeing all expense processing
• Registering and coordinating travel for conferences, business development efforts, and attorney continuing legal education (CLE) requirements
• Keeping CLE records up to date
• Performing other duties required based upon the unique practice of the attorney, such as, but not limited to, administrative work, practice development initiatives, project planning and support, pro bono efforts, and committee projects and responsibilities.

REQUIREMENTS

• Administrative professional with a bachelor's degree from an accredited college or university and at least five years of job-related experience in a real estate setting, preferably in a law firm
• Demonstrated writing and communication skills and documented interpersonal abilities
• Strong analytical skills and ability to grasp new concepts quickly
• Must have a high degree of technical proficiency, as well as research and analytical skills
• Demonstrated organizational skills: responsive, efficient, independent and proactive in a very fast-paced environment
• Demonstrated proficiency in Microsoft Outlook, PowerPoint, Word, Adobe Acrobat and Excel
• Team player, able to interact effectively with all levels of the organization as well as external clients
• Ability to present herself or himself professionally and understand the importance of confidentiality and highly sensitive, client- and firm-related information
• Flexibility: willingness to work extended hours when necessary, including arriving early, adjusting lunch hour, and ability to stay later in the evening depending on various activities/deadlines and business needs
• Punctuality and satisfactory attendance is imperative.