Job Description

Legal Personal Assistant

Warsaw, Poland | Newly Created Roles – New Office Opening

As part of the recent opening of our Warsaw office, we are delighted to be creating several new Legal Personal Assistant (Legal PA) roles to support the continued growth of the Firm. This is an exciting opportunity to join us at the very start of our journey in Warsaw. These newly created positions offer the chance to play a key role in shaping how legal support services are delivered in a brand‑new office, while working closely with lawyers and business services colleagues across our international firm.

Purpose of the Role

The Legal PA will provide proactive, high‑quality and professional support to lawyers within the group, ensuring services are delivered in a way that reflects our client‑focused culture and the competitive professional services environment in which we operate. This role embraces a collaborative, team‑based approach. While you will be assigned to support specific lawyers, you will also work flexibly across the wider team to ensure overall business needs are met.

Key Responsibilities

• Deliver an excellent and consistent level of service to internal and external clients
• Provide proactive, high‑quality PA support to lawyers, delivering an excellent and consistent service to internal and external clients
• Build strong working relationships with lawyers, clients and wider teams, developing an understanding of clients’ businesses and the firm’s core sectors
• Manage diaries, meetings, travel and logistics, ensuring lawyers are well prepared and priorities are effectively planned
• Act as a key point of contact for lawyers, managing emails, calls and correspondence and ensuring timely follow‑up
• Prepare, coordinate and quality‑check documents, presentations and materials to a high professional standard
• Maintain accurate client files, records and document management in line with firm processes and compliance requirements
• Support business development activity, including pitches, client events, credentials and relationship follow‑up
• Assist with billing, matter management and financial administration, working closely with relevant teams
• Work collaboratively across the PA and wider support team, adapting to evolving ways of working as the Warsaw office grows

About You

We are looking for candidates who bring enthusiasm, professionalism and a proactive mindset, ideally with:

• Previous experience as a PA, ideally within a law firm or professional services environment
• Strong organisational and prioritisation skills
• Excellent written and verbal communication skills
• Confidence working with senior stakeholders in a fast‑paced environment
• A collaborative, flexible and solutions‑focused approach
• High attention to detail and commitment to quality

Why Join Us?

Joining our new Warsaw office means being part of something from the very beginning. You will have the opportunity to help shape how support services operate locally, while being part of a wider international firm with strong values, high standards and exciting growth ambitions.