Job Description

We’re looking for an experienced Legal PA (Legal Secretary) to join our leading Restructuring & Insolvency team, supporting Partner and Head of Restructuring & Insolvency, Hannah Griffiths and team based primarily in our Sydney office.

This is an exciting opportunity to work alongside a highly regarded team of lawyers who advise on a variety of industry leading matters from insolvency practitioners, complex restructuring, and commercial disputes. In this fast-paced and intellectually stimulating practice, you will play a critical role in supporting the team, driving efficiency and delivering exceptional client service.

Working Monday to Friday, 9:00 am to 5:30 pm, you will be part of a collaborative network of Legal PAs across the firm, with opportunities to contribute to knowledge sharing, wellbeing, inclusion and continuous improvement initiatives.

The role

As a trusted member of the team, you will provide high-level support to Hannah and her lawyers, helping to ensure the smooth operation of a busy and successful practice.

Your responsibilities will include:

• Managing diaries, inboxes, travel arrangements and competing priorities
• Coordinating client and matter administration, including onboarding, compliance, conflict checks and engagement documentation
• Managing billing and invoicing, ensuring accuracy and timely delivery
• Preparing correspondence, legal documents, presentations and other business-critical materials
• Coordinating document production, records management, filing, expenses and general practice administration
• Supporting junior team members through collaboration and knowledge sharing

About you

We’re looking for a confident, proactive and solutions-focused Legal PA who thrives in a collaborative environment and enjoys supporting high-performing legal professionals.

You will bring:

• 3-8 years' experience as a Legal PA or Legal Secretary
• Experience supporting a Partner and legal team in a busy law firm environment
• End-to-end billing experience, ideally using Aderant
• Strong client and matter administration experience, including compliance processes
• Excellent organisational skills and the ability to manage competing priorities
• Advanced Microsoft Office skills
• Strong communication and stakeholder management skills with a client-focused approach
• Exceptional attention to detail and commitment to quality
• Professionalism, discretion, sound judgement and a collaborative mindset

Why join Pinsent Masons?

• We have a global reach and a local feel. With 30 offices and 1500 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.
• We do things a bit differently. Legal services are at the core of our business; however, we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services.
• We like to be flexible. Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.
• We're lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.

Applications

To be considered for this opportunity, please submit your resume via this advertisement. For a confidential discussion, please contact Kara Powell at kara.powell@pinsentmasons.com

We are currently not engaging any recruitment agencies for this role. Should we require assistance, we will engage our preferred suppliers.