Job Description

Trusted Legal PA – High Impact Role Supporting Senior Leaders

Our Sydney team is looking for an experienced Legal PA (Legal Secretary) to join them on a full-time basis, working Monday to Friday, 9:00am to 5:30pm.

As a valued member of the team, you'll play a pivotal role in ensuring the smooth day-to-day operation of a busy legal practice. Providing high-level support to a Partner and team of lawyers, you'll help drive efficiency, enhance client service, and contribute to the overall success of the team.

Beyond your immediate role, you'll be part of a connected and supportive network of Legal PAs across the firm, with opportunities to contribute to wellbeing, inclusion, knowledge sharing, and continuous improvement initiatives.

Your responsibilities will include:

• Proactively managing complex inboxes, diaries, travel arrangements, and competing priorities

• Coordinating matter administration, including client and matter onboarding, compliance requirements, conflict searches, engagement letters, and related processes

• Managing end-to-end billing workflows, and ensuring invoicing requirements are met accurately and on time

• Building and maintaining strong client relationships while supporting business development activities, events, and client-facing initiatives

• Preparing high-quality correspondence, presentations, legal documentation, and other business-critical materials

• Coordinating document production, records management, filing, and broader administrative processes across the practice

• Managing expenses, invoices, and other administrative requirements in a timely and accurate manner

• Working collaboratively with lawyers, business operations teams, and fellow legal PAs to deliver exceptional service

• Assisting with overflow work, leave coverage, and broader team requirements where needed

• Mentoring junior team members and sharing knowledge to support the development of others

• Identifying opportunities to improve processes, embrace technology, and contribute to continuous improvement initiatives across the team

What We're Looking For

We're seeking a confident, proactive, and solutions-focussed Legal Assistant who brings:

• At least 3-8 years’ experience in a legal support role within a law firm environment

• Proven experience supporting at a Partner and a team of lawyers in a fast-paced setting

• End-to-end billing experience, ideally with exposure to Aderant or similar practice management system

• Experience managing client and matter administration, compliance processes, and engagement documentation

• Advanced organisational and time management skills, with the ability to effectively prioritise competing demands

• Strong Microsoft Office skills and confidence adopting new technologies and ways of working

• Exceptional attention to detail and commitment to delivering high-quality work

• Excellent communication and relationship-building skills, with a strong client service mindset

• Professionalism, discretion, and sound judgement

• A collaborative approach and willingness to support colleagues and contribute positively to the wider team.

• The ability to work autonomously, take ownership of outcomes, and proactively anticipate the needs of stakeholders

• A growth mindset with a genuine interest in continuous learning, process improvement and service excellence

Applications

To be considered, please submit your application via the advertisement. This role is open to suitable candidates with full and unrestricted working rights in Australia.

Why join Pinsent Masons?

• We have a global reach and a local feel. With 30 offices and 1500 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.

• We do things a bit differently Legal services are at the core of our business; however, we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services.

• We like to be flexible Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.

• We're lots of fun and very inclusive Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.

Diversity and Inclusion

At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.

We are currently not engaging any recruitment agencies for this role. Should we require assistance, we will engage our preferred suppliers.