Job Description

Due to continued growth, we’re seeking an experienced Legal Personal Assistant / Secretary to join our Sydney legal support team.

About The Role

As a Legal Personal Assistant, you’ll provide a combination of legal secretarial and personal assistant support, ensuring the team runs smoothly and efficiently. In this pivotal role, you’ll manage day-to-day operations and support one Partner along with a team of lawyers in delivering outstanding client service.

You’ll also become part of a welcoming, collaborative network of Legal PAs, with opportunities to engage in firm-wide initiatives that promote health and wellbeing, diversity and inclusion, and social connection.

Key Responsibilities

Your day-to-day responsibilities will include:

• Proactively managing emails, diaries, travel arrangements, and expenses.
• Preparing correspondence, presentations, and overseeing document production.
• Handling matter administration, compliance checks, and engagement letters.
• Building strong client relationships and supporting events and business development activities.
• Managing billing processes and maintaining invoicing requirements.
• Mentoring junior team members and assisting with broader administrative needs.

This is a full-time role, Monday to Friday, 9:00 am – 5:30 pm, with flexibility to work from home one day per week.

Skills & Experience

To be successful in this role, you will have:

• 3+ years’ experience as a Legal Secretary within an employment or disputes team.
• Proven experience supporting at least one Partner and a team of lawyers.
• Strong organisational and time management skills with exceptional attention to detail.
• A proactive, adaptable approach and ability to work independently.
• Tech proficiency with MS Office and practice management systems (Aderant, iTimeKeep, Emburse).
• Professionalism, discretion, and a positive attitude aligned with our values: Approachable, Bold, Connected.

Why join Pinsent Masons?

• We have a global reach and a local feel. With 28 offices and 1500 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.
• We do things a bit differently. Legal services are at the core of our business; however, we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services.
• We like to be flexible. Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.
• We're lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.

Diversity and Inclusion

At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.

Applications

Ready to take the next step in your legal support career? We’d love to hear from you! Please submit your resume via this advertisement.

For a confidential discussion, please contact Kara Powell, Talent Acquisition Advisor, via kara.powell@pinsentmasons.com