Job Description

Be part of our London team

Are you an organised, proactive administrator who enjoys a varied role and being at the heart of a busy professional environment?

We’re looking for a Legal Office Assistant to join our London team, providing essential administrative, client care, and office support across two London offices located within five minutes of each other.

This is a varied role where no two days are quite the same. You’ll work closely with solicitors, colleagues, clients and visitors across both locations, helping to ensure our offices are organised, professional and welcoming and that our teams have the support they need to deliver an excellent client experience.

If you’re someone who takes pride in getting the detail right, enjoys working with people and is comfortable managing a variety of priorities, this could be the role for you.

About Buckles

Buckles is an award-winning UK law firm providing a comprehensive range of legal services to businesses and individuals, both in the UK and internationally.

With offices across Bristol, Cambridge, London, Nottingham, Peterborough and Stamford, alongside our international presence in Paris and Milan, we combine specialist legal expertise with a collaborative and people-focused culture.

Our people are at the heart of our success. We encourage independent thinking, welcome new ideas and give our colleagues the opportunity to make a genuine difference.

We are proud to hold the LawNet Mark of Excellence and Investors in People Gold accreditation.

About the role

As our Legal Office Assistant, you’ll play an important role in the smooth running of our London offices.

Working across two offices within five minutes of each other, you’ll provide a broad range of administrative, client care and operational support. You’ll be a key point of contact for clients, visitors and colleagues, helping to create a professional and welcoming environment while ensuring the day-to-day administrative requirements of both offices are handled efficiently.

Your responsibilities will include:

• Managing incoming and outgoing post and documents, including scanning, filing and archiving in line with company procedures.
• Providing administrative support to solicitors and wider teams, including preparing correspondence and updating client records.
• Welcoming clients and visitors and ensuring reception and meeting areas are maintained to a professional standard.
• Moving between the two London offices as required to provide consistent support across both locations.
• Supporting the day-to-day running of both offices, including office supplies, couriers and visitor management.
• Assisting with facilities and general office administration.
• Supporting health and safety processes, including office inductions and emergency procedures.
• Working closely with colleagues across both offices to ensure a consistent and high-quality service.
• Taking a proactive approach to identifying and resolving day-to-day office and administrative issues.

What we’re looking for

We’re looking for someone who is organised, dependable and comfortable working across a busy professional environment.

You’ll have:

• Previous experience in an administrative, office or legal support role, ideally within a law firm or professional services environment.
• Excellent organisational and time-management skills, with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• A professional and confident approach when dealing with clients, visitors and colleagues.
• Excellent attention to detail and accuracy.
• Strong IT skills, including experience with document formatting and management systems.
• A calm and practical approach, with the ability to work effectively under pressure.
• A proactive mindset and willingness to take ownership of tasks.
• The flexibility and confidence to work across two offices within close proximity of each other.

Most importantly, you’ll be someone who takes pride in providing an excellent client and colleague experience and understands the importance of a professional, well-run office.

Why Buckles?

At Buckles, we recognise that our success is driven by our people. We want you to have the support, opportunities and benefits you need to perform at your best and develop your career.

Our benefits include:

• 25 days’ annual leave, plus UK Bank Holidays.
• An additional day off for your birthday each year (or the closest working day).
• Additional annual leave on Christmas Eve (1 full day) and New Year’s Eve (half day PM), where these fall on a contracted working day.
• Private healthcare options via Bupa.
• Free healthcare cashback plans for you and your family, paid for by Buckles.
• Enhanced pension with 5% matched contribution from Buckles.
• The opportunity to buy up to 5 additional days’ annual leave per year.
• Group Life Assurance of 4 x your annual salary.
• Professional and personal development opportunities.

Ready to join Buckles?

If you’re looking for a permanent role where you can make a genuine contribution to the smooth running of two busy London offices, we’d like to hear from you.

Please submit your CV, demonstrating the skills and experience you would bring to the role.

Buckles is an equal opportunity and disability-inclusive employer. We value diversity across our firm and do not discriminate on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation, or parental or caring status.

If you require any reasonable adjustments during the recruitment process, please let us know. If you would prefer to discuss this confidentially, please contact careers@buckles-law.co.uk and include the job title in the subject line.