This is a remote position.

Our client is looking for a
part-time Executive Legal Assistant
to provide high-level administrative and litigation support in a fast-paced, professional legal environment. Over the past several years, they have built a strong reputation for their excellence in appellate and trial-level advocacy, consistently delivering strategic, detail-driven representation and results.

This fully remote role is ideal for a highly organized, independent professional who thrives in a structured, detail-oriented environment. The Executive Legal Assistant will play a pivotal role in ensuring accuracy, organization, and timely management of case materials, communications, and administrative processes — helping maintain the efficiency and precision of legal operations.

Responsibilities

• 
  Maintain and update the firm’s
  case filing system
  and
  database of active matters
  , ensuring all court filings and related documents are accurately stored and named following firm conventions.

• 
  Process and organize new
  filings and court notifications
  received through ECF/PACER or email, ensuring proper indexing and accessibility.

• 
  Conduct
  legal research
  and compile case materials from PACER, court websites, and public databases.

• 
  Prepare, format, and organize documents, applying established naming and folder protocols for ease of reference.

• 
  Coordinate
  case research assignments
  , compiling complete folders of filings for attorney review.

• 
  Draft and manage
  correspondence
  with clients, courts, and service providers.

• 
  Maintain and refine internal
  process documentation
  , including recurring checklists for research, filing, and case management procedures.

• 
  Support
  asynchronous communication workflows
  , including updates through email and Loom videos to minimize unnecessary meetings.

• 
  Manage light
  personal and administrative tasks
  , such as scheduling, coordinating mail deliveries, or vendor communications.

Requirements

• 
  Proven experience as a
  legal assistant
  ,
  paralegal
  , or
  executive assistant
  supporting litigation or law firm operations.

• 
  Familiarity with
  ECF/PACER
  systems and general
  court filing procedures
  .

• 
  Strong
  organizational and file management skills
  with meticulous attention to detail.

• 
  Excellent written and verbal
  communication skills
  in English.

• 
  Proficiency in
  Microsoft Office
  ,
  Google Workspace
  , and cloud-based file management systems.

• 
  Experience with asynchronous communication tools (e.g.,
  Loom
  ) and a comfort level working independently in a remote setup.

• 
  Ability to prioritize effectively, meet deadlines, and maintain confidentiality at all times.

Qualifications

• 
  Bachelor’s degree or equivalent professional experience preferred.

• 
  Previous experience in
  appellate
  ,
  civil litigation
  , or
  legal research
  environments is highly desirable.

• 
  Self-starter with strong time management skills and the ability to work with minimal supervision.

• 
  Calm, detail-oriented personality — able to maintain accuracy in repetitive or structured workflows.

• 
  High level of professionalism, discretion, and trustworthiness.

Benefits