Job Description

Legal Documents Specialist

Department: Governance & Administration

Employment Type: Full Time

Location: Romania

Reporting To: Daria Shapira

Description

US Software Solution is an international solutions company focused on providing digital technologies to the Utilities, Telecommunications, Energy Efficiency, Renewable Energy, and Gas/Electricity sectors. Thanks to a team consisting exclusively of experts in their field, we are ready to supervise any project, regardless of its complexity and scale.

The Legal Documents Specialist prepares, reviews, revises, and coordinates legal and corporate documents for the Company and its affiliated entities. The role covers internal agreements, corporate governance documents, legal correspondence, and client contracts. The specialist works with business teams to gather information, maintain accurate drafts, and coordinate review and execution with legal counsel and authorized signers.

Working schedule: 3PM-11PM (Monday-Friday)

Key Responsibilities

• Draft and revise internal agreements, including intercompany, management, confidentiality, and other business agreements.
• Work alongside the Contract Manager on client contracts, amendments, statements of work, and related documents, sharing responsibility for drafting and revisions.
• Prepare demand letters, notices, powers of attorney, resolutions, consents, and other corporate governance documents.
• Prepare and finalize routine documents using approved templates and established company procedures; route documents for legal review when the terms or circumstances require it.
• Review documents for consistency, completeness, correct entity names, dates, defined terms, and signature requirements.
• Gather information and supporting records from internal teams to prepare accurate documents.
• Track revisions, maintain document versions, and coordinate approvals, signatures, and final copies.
• Maintain organized templates and executed legal documents for the company and its affiliated entities.
• Flag unclear terms, unusual requests, or matters requiring a legal decision.

Skills, Knowledge and Expertise

• Law degree or paralegal qualification required.
• Experience drafting and reviewing contracts and other legal documents for U.S. companies, with familiarity with U.S. contract and corporate documentation practices.
• Familiarity with corporate documents and contract terminology.
• Ability to manage multiple documents, deadlines, and reviewers with close attention to detail.
• Sound judgment when handling confidential information and determining when to escalate an issue.

Benefits

• Competitive salary package;
• Being part of an international, dynamic work environment;
• Professional development (seminars, courses);
• Medical Insurance (MedLife) – subject to successful completion of the probation period;
• Opportunity to work in a fast-growing international company with significant impact in its industry;
• 7Card.