Scale-X Solutions

Legal conveyancer admin (Dayshift, WFH - Philippines0

Scale-X Solutions  •  Remote  •  15 days ago
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Job Description


This is a remote position.


PERMANENT DAYSHIFT, REMOTE-PHILIPPINES
JOB DESCRIPTION: Legal Conveyancer Admin
Client : AU Legal firm
Fulltime, 40 hours
VA RATE : $8
Purpose: The position is responsible for providing a range of timely and accurate
administrative support. This position is responsible for preparing legal documents, conducting due diligence, liaising with clients and other parties, and ensuring compliance with property laws and regulation. The role is integral to the success of the business.

Qualifications:
● Legal Knowledge: A solid understanding of property law and the conveyancing
process is essential in ACT and NSW is a MUST.
● Attention to Detail: Meticulous attention to detail is critical for managing documents
and ensuring accuracy in transactions.
● Strong communication and interpersonal skills
● Technical expertise needed in PEXA (good to have)
● Expertise in LEAP conveyancing software is a MUST.
● Organizational Skills: The ability to manage a caseload and work independently
while also being a collaborative team member is vital.
● Experience in establishing and maintaining effective administrative systems and processes
● Ability to work autonomously and as a team member
● Good report writing skills
● Background on minute taking

Duties and Responsibilities:
● Core responsibilities include:
○ preparing and issuing contracts
○ preparing and updating precedent documents in LEAP
○ overseeing post-exchange requirements (and attending to requisite searches)
● Managing settlements
● Drafting and reviewing ACT lease agreements (commercial leasing), and ACT and
NSW residential contracts
● Document Management: Draft, review, and manage all legal documents related to
property transactions, including sales contracts, deeds, and mortgages.
● Client & Stakeholder Liaison: Communicate with clients, real estate agents,
mortgage lenders, and other solicitors or conveyancers to gather information and
facilitate the transaction.
● Compliance and Lodgement: Ensure all legal requirements are met and that
documents are correctly lodged with the relevant government departments, such as
the Land Registry.
● Settlement Management:
Oversee the entire settlement process, ensuring all special conditions in the contract
are fulfilled before the property title can be officially transferred.
● Admin tasks like email and calendar management
● Data entry
● Legal matter management
● File Management
● Drafting emails and documents
● Chasing settlement letters
● Do legal research on case laws
● Schedule and coordinate staff and other meetings
● Answers emails in a timely manner
● Prepare communications, such as memos, emails, invoices, reports and other
correspondence
● Write and edit documents from letters to reports and instructional documents
Scale-X Solutions

About Scale-X Solutions

Scale-X is where growth meets purpose.

We are a leading (AU-based) remote staffing and outsourcing solution built to empower businesses to scale smart and parents to thrive in sustainable work-from-home careers.

We specialize in connecting top-tier virtual professionals with high-growth companies across the globe — delivering cost-effective, dayshift, remote staffing solutions that drive results without compromising quality.

For our clients, we’re a growth engine — providing reliable, scalable, and handpicked talent that fits right into their teams.

For our talent, we’re a life-changer — offering long-term, dayshift careers from home that allow them to earn, grow, and be present for their families.

💼 For Businesses:

Slash operational costs. Accelerate output. Gain real support from trusted, performance-ready VAs and remote professionals.

👩‍💻 For Job Seekers:

Work with purpose. Be with your family. Join a team where your success is celebrated, and your well-being matters.

📍 Our mission:

To redefine the way the world works — by bridging business growth and human connection.

Let’s build success together.

Scale Smart. Work Better. Grow Together.

Industry
Consulting & Advisory
Company Size
51-200 employees
Headquarters
Brisbane, AU
Year Founded
2022
Website
scale-x.biz
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