Job Description

#NWVIS

#LI-DNI

Please note this vacancy is only available to Birmingham City Council employees.

Legal Clerk - Practice Management

Permanent

Grade A - £24,796 - £27,254

Consultation grade - subject to formal evaluation under the Pay Equity Review

Working 36.5 hours per week

Hybrid

A brilliant opportunity has arisen for a Legal Clerk to join our dynamic and progressive Legal Services team.

Birmingham City Council has one of the largest in house local authority legal teams in the country, offering meaningful, varied, and high profile work that directly benefits our communities.

As the Council continues its journey, Legal Services plays a crucial role in supporting organisational change and delivering excellent outcomes for our citizens. You could be part of this.

The Role

As a Legal Clerk, you will provide essential administrative and practice management support to Fee Earners and teams across Legal Services. You will play a key part in the smooth running of legal casework and contribute to high quality service delivery across a diverse range of practice areas.

Your work will directly support legal teams operating in Criminal & Licensing, Housing, Civil Litigation, Employment, Planning, Commercial, Adult & Human Rights, Education, and Practice Management.

This is an excellent role for someone organised, proactive, and eager to build a career in legal services within a large public sector environment.

Key Responsibilities

• Use the case management system to produce correspondence, forms, court documents, maps, plans, and other legal documentation

• Create tables, content lists, graphs, spreadsheets, and documents using advanced word processing functions

• Prepare accurate, comprehensive legal bundles and documentation to tight deadlines

• Operate general office equipment, including scanners, photocopiers, binders, and computers

• Assist with file movement, delivery of documents, opening new cases, closing files, archiving, and maintaining spreadsheets

• Support the progression of legal casework through monitoring, initiating documents, and managing reminders

• Process routine communications (post, email, phone), including copying, scanning, and information distribution

• Assist with legal administration tasks including sealing documents, running case management reports, and processing invoices

• Safeguard information in line with data protection legislation and council policies

• Contribute to continuous improvement, undertake training, and support colleagues across Legal Services

• Work flexibly to meet team and service demands, including occasionally outside standard office hours

About You

You will be someone who can stay calm under pressure, work accurately to deadlines, and communicate effectively with both colleagues and external customers.

You will also need:

• GCSEs (A–C / 4–9) in English and Maths (or equivalent)

• 13 months–2 years’ experience in an administrative, secretarial, or customer service role

• Experience using IT systems, including Microsoft Office packages and Internet tools

• Experience of office systems and procedures

• An understanding of confidentiality requirements

• Strong organisational, communication, and document production skills

• The ability to work both independently and as part of a team

• A willingness to undertake relevant training and develop your skills further

Please upload your up-to-date CV via the attachments part of your application, this is required for shortlisting. Unfortunately, we cannot consider any applications without a CV attached

Birmingham City Council is an accredited Disability Confident Leader employer, and we are committed to employing, retaining and developing all of our people.

We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application.

For any informal enquires please contact: Resourcing@birmingham.gov.uk

Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.

Sponsorship is not available for this post. Applicants must have the right to work in the UK that does not require employer sponsorship for the duration of the appointment.

Birmingham City Council is committed to safeguarding and promoting the welfare of our citizens and expects all staff and volunteers to share this commitment. You can view our Corporate Safeguarding Policy | Birmingham City Council here.

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