Job Description

Using the Legal Tracker billing system, the Legal Billing Specialist's primary function is to to pay vendor bills and to set up new firms and new matters.

NOTE: This is temporary, full-time position and fully remote.

Applicants must be authorized to work in the United States without sponsorship or assistance.

Key Responsibilities

1. Coordinate, manage and follow up with Accounts Payable issues including processing bills on a timely and sometimes expedited basis

2. Manage departmental billings. Includes bills from law firms and all vendors, process settlement and other check requests, for Securitas USA Legal Department, selected regions, and affiliated companies
3. Collate and analyze data regarding billing by creating reports
4. Assist department attorneys and managers with various office tasks
5. Design, organize, maintain, and update outside counsel list, including updating rates and approved panel members
6. Primary liaison with outside billing service and AP
7. Resolve vendor concerns
8. Assist with special projects as assigned
9. Work with Risk Management Department and insurers regarding deductible matters and documentation, including creating and submitting reconciliation spreadsheets
10. Open and close matters on Legal Tracker

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference, depending upon the nature of the position.

Education/Experience

• High School Diploma or GED

• 5 - 7 years related billing experience

• Experience with Legal Tracker legal billing software

• Knowledge of financial programs

• Experience with Oracle ERP preferred

Competencies (as demonstrated through experience, training, and/or testing)

• Proficient in the use of Microsoft Word, Excel, and Legal Tracker

• Ability to work independently and efficiently under multiple deadlines

• Strong organizational skills

• Solid written, verbal, and interpersonal communication skills

• Attention to detail

Working Conditions and Physical/Mental Demands

With or without reasonable accommodation, a candidate must have the physical and mental capacity to effectively perform all essential functions described. In addition to other demands, the demands of the job include:

• Maintaining composure in dealing with executives, clients, prospects, and staff, in group settings and in situations requiring high performance and results.

• Handling and being exposed to sensitive and confidential information

• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey

• Work is performed in a fully remote setting

Securitas is committed to equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, pregnancy, genetic information, disability, status as a protected veteran, or any other applicable legally protected characteristic.