Job Description

Legal Biller

18 Month Fixed Term Contract

Birmingham

Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.

Our people are our success, and we work as one team.

We are recruiting a Legal Biller to ensure the prompt rendering of the Firm's bills to clients and that procedures are followed within the Firm whilst ensuring compliance with the VAT and Solicitors Accounts Rules.

This Role and is to be based in our Birmingham office and our standard working hours are 9.30am-5.30pm, however, we are happy to consider flexible working requests.

Main duties and responsibilities of the role:

• Raising of bills on Aderant Expert system
• Ensure the Firm's billing and credit note procedure is strictly adhered to and that all necessary authorities are obtained
• Ensure bills are dispatched in line with the Firm's Policy within 48 hours
• Monitoring of the billing team mailboxes and dealing with requests in a timely manner
• Ensure all recorded time on iTimekeep is captured at time of billing
• Ensure bills are raised in accordance with client services agreements/ letters of engagements
• Time and disbursement transfers and write offs
• Lawyer & PA liaison on Aderant and CD queries
• Collaboration with other finance teams / intake team to help resolve any billing issues
• Client and matter financial housekeeping
• Ensure compliance with Solicitors Accounts Rules (SAR)
• Ensure compliance with VAT / local tax regulations in relation to output tax
• Provide second line support to the Group Revenue Controllers to ensure write offs and any other matter maintenance issues are actioned promptly
• Provide cover for specific tasks of other team members during periods of absence
• Production of monthly and quarterly client reports where appropriate
• Ad hoc responsibilities as designated by Line Manager

Candidate Overview

We are looking for candidates who ideally hold the following skills and experience:

• Experience of billing within a large complex organisation – ideally on a Practice management system such as Aderant
• Proven ability in a role where a high level of numeracy is required.
• Ability to ensure bills are raised in accordance with client services agreements/ letters of engagements
• Proven ability to prioritise workload within a busy environment and meet deadlines
• Good communication skills to be able to work with other areas of the Finance team or external clients
• Previous experience of legal billing within a large law firm desirable but not essential
• Aderant experience highly desirable but not essential
• Ebilling experience desirable but not essential

What happens next?

Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.

We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our strength lies in our differences.

We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges. It’s how we’ll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.