Job Description

Posting number: 202600382

Department: County Attorney

Job classification: Legal Assistant, Senior

Posting type: Open

Categories: Administrative Assistant, Legal

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If you’re reading this ad, you’re probably looking for a change. If you want meaningful work where you can make a direct impact on your community, enjoy the best benefits package around, and save for retirement, look no further. At Pinal County, we are celebrating 150 years of serving our community and improving the lives of our residents every day. If you’re considering making a change, think about contributing to the services and infrastructure that directly affect our citizens. Help us shape the next 150 years! p.s. don’t forget to check out our amazing benefits package.

Working at Pinal County is an investment in YOU.

Apply today and find out why Pinal County is more than just a job.

Before you apply, watch this video to learn helpful tips for completing an application at Pinal County:

** This is an internal promotion opportunity for current employees of the Pinal County Attorney's Office only. You must be a current employee to be considered for this position.

Examples of duties

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description

• Open new files and prepare initial legal documents.
• Obtain all law enforcement agency reports and prepare the files.
• Schedule interviews, trials, hearings, meetings, and attorney's calendar items and notify clients.
• Assist attorney's preparations for trials and hearings.
• File legal papers with courts and process court papers according to court procedures and attorney instructions.
• Type and proofread legal documents, compose and create letters, memoranda, and legal documents from general direction, standard formats, copy, rough draft, and dictation.
• Prepare and edit confidential and sensitive legal documents and maintain confidentiality.
• Review, sort, and distribute mail, maintain attorneys' calendars, answers phones and assist general public by telephone or in person.
• Update files, computer records, and tracking systems and distribute related paperwork.
• Request evidence, such as 911 tapes, photos and other evidence materials and disclose to defense attorney or defendant.
• Receive and send information to and from other agencies and jurisdictions.
• Provide information and assistance within the scope of designated authority.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

POSITION SPECIFIC DUTIES:

• Query, review and prioritize daily motions and minute entries in accordance with statutory timelines and procedural requirements.
• Utilize the case management system to generate victim notifications, ensuring accuracy, completeness, and compliance with all statutory requirements.
• Review and research information from external sources to identify potential new cases.
• Complete required annual victims' rights training.
• Maintain ACJIS Certification.

Qualifications

• High school diploma or GED equivalent.
• Three (3) years of secretarial, legal, or clerk experience.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Preferred Qualifications

• Arizona residents must have an Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.

Supplemental information

• Knowledge of principles of record keeping, case files, and records management.
• Knowledge of principles and protocols for the management of official documents and court records.
• Knowledge of legal system and law enforcement agency procedures and terminology.
• Skill in preparing and maintaining accurate records.
• Skill in creating legal, professional, and technical correspondence.
• Skill in reading legal documents and extracting relevant information.
• Skill in operating a personal computer utilizing standard and specialized software and a variety of standard office equipment.
• Ability to follow verbal and written instructions.
• Ability to establish and maintain effective working relationships with other employees, other agencies, and the public.

PHYSICAL DEMANDS:
The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.

WORK ENVIRONMENT:
Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.

NOTICE TO APPLICANTS

We appreciate your interest in our employment opportunities. At Pinal County, we value

professionalism and respect for others. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration,

which may impact your future Pinal County applications.

Offers of employment are valid only if provided in writing and approved by Pinal County Human Resources.

All qualified candidates eligible to work in the United States are welcome to apply.

However, visa sponsorship is not available.

Pinal County does not participate in STEM Optional Practical Training (STEM OPT).

Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law.

Work in this classification requires an individual to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.