Job Description

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.

As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs.

At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition

The Opportunity

We’re looking for an enthusiastic, polished and professional Legal Assistant to join our Projects, Energy and Infrastructure team in our Melbourne office.

You’ll be supporting two Partners and a team of senior lawyers. If you love being the go-to person and thrive in a fast-paced legal environment, this role could be right for you.

🕒 Working hours: 9:00am – 5:15pm, Monday to Friday

🏡 Flexibility: Predominantly office-based, with flexibility to work from home occasionally. We value teamwork, collaboration and building strong relationships across the team.

What your day might look like

• Managing matters, time entries and billing with precision.
• Coordinating internal and external meetings, proactively adjusting schedules when priority matters arise.
• Creating and managing documents using Microsoft Office and iManage.
• Organising travel and reconciling expenses.
• Supporting and helping to manage business development initiatives and events.
• Collaborating with Legal Assistants in other practice groups on joint matters.
• Collaborating with and mentoring Administrative Assistants.
• Maintaining compliance with firm policies, including file management and risk protocols.

What you'll bring

• Experience in a legal support role.
• Exposure to billing, invoicing and reporting.
• Strong time management skills, with the ability to juggle competing priorities.
• Experience with matter management and mentoring junior team members.
• A positive, proactive approach and the ability to remain calm under pressure.
• A passion for supporting your team and helping to strengthen client relationships.
• An innovative mindset, curious about AI and emerging technologies

What you can expect from us:

• We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
• For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here.
• Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Team

Projects, Energy & Infra

Working Pattern

Full time

Location

Melbourne

Contract type

Permanent Contract

Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.