Job Description

Reporting jointly to the legal professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manage the daily activities of a team of legal professionals in the Labour, Employment and Human Rights (LEHR) department.

Hours of work are from 9:00 a.m. to 5:00 p.m. ET. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role requiring three (3) days in office.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com

At Fasken, success means:

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
• Working collaboratively – you’re a self starter who values working in a collaborative team-based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilise new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgement to resolve issues
• Always treating sensitive and confidential matters with discretion and diplomacy

Primary Responsibilities:

• Provide high-level support to legal professionals with busy Labour, Employment and Human Rights practices
• Draft, format, proofread, serve, and file legal documents with the Ontario Courts, the Labour Relations Board, the CIRB, and the Human Rights Tribunal of Ontario (HRTO)
• Open new matters, coordinate conflict checks, and maintain accurate matter information in firm systems
• Manage multiple calendars, including scheduling meetings, mediations, hearings, court appearances, and arbitrations, while tracking all related deadlines
• Monitor limitation periods and statutory deadlines to ensure timely filings and submissions
• Maintain, organize and update confidential client files, both digital and physical formats
• Communicate professionally with clients, opposing counsel, courts, tribunals and other external parties
• Review, prepare, and quality-check legal documents for accuracy and completeness
• Support billing and time entry processes, ensuring timely and accurate submissions
• Track complex billing requirements for clients, including rate structures, billing guidelines, and required documentation for invoice approval
• Use legal software and tools for case management, e-discovery, and document automation
• Draft routine correspondence, memos, and letters for lawyer review
• Coordinate with mediators, arbitrators, experts, and service providers as required
• Prepare materials for hearings, mediations, and client meetings, including assembling briefs, exhibits, and correspondence
• Collaborate with legal professionals and other assistants to meet deadlines and adapt to shifting priorities
• Ensure compliance with legal standards and ethical guidelines
• Deliver excellent client service and help maintain strong client relationships
• Perform other administrative tasks as needed to support the firm’s operations

Required Knowledge and Experience

• Post-secondary education in Office Administration (Legal), Law Clerk program or related field preferred
• Minimum 3 years of experience in Labour and Employment Law
• Experience with Ontario court processes
• Strong knowledge in HRTO rules
• Proficiency in legal software and Microsoft Office Suite
• Familiarity with key business cycles and procedures (e.g. closings, court filings)

Pay Range

$55,000 to $75,000 per annum. Pay range to be commensurate with experience.

Diversity and inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

NO AGENCIES, PLEASE.