Job Description

Posting number: 2026-05886

Department: Dept. of Licensing

Division: Director's Office

Job classification: LEGAL ASSISTANT 2

Posting type: Open & Promotional

Categories: Administrative Assistant, Clerical & Data Entry, Legal, Customer Service, Office and Administrative Support, Database Administration

Summary

We are dedicated to growing a culture of belonging through our values:

We are dedicated to growing a culture of belonging through our values:

Respect | Trust | Diversity | Inclusion | Equity

This job is being reposted to expand the applicant pool. If you have already applied, you do not need to reapply.

At the Department of Licensing (DOL), we work hard to create a culture where employees feel valued and respected. Employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.

We are currently recruiting for a Legal Assistant who is driven to excellence, has great attention to detail, and able to handle changing priorities in a professional and calm manner.

As one of the most visible state agencies and the second-largest revenue generator in Washington State, we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees. We understand that our services are vital to the daily lives of our customers, enabling them to live, work, drive, and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident.

If you have excellent interpersonal communication skills, are exceptionally organized, and excel under tight deadlines with flexibility and agility, we invite you to apply!

Examples of duties

As a Legal Assistant, you will offer essential support to our Administrative Law Office by organizing case files, preparing legal documents, and meeting strict deadlines. Your strong communication skills will enable you to effectively interact with both internal staff and external customers, ensuring timely follow-up on requests and inquiries. You will track notices and service of documents to meet statutory deadlines, as well as coordinate document reviews and schedule appointments. As part of our collaborative team, your work will help ensure that the agency takes appropriate, defensible actions, directly contributing to our mission of public safety by helping every Washington resident live, work, drive, and thrive.

Some of what you will do:

• Apply knowledge of various rules and statutory requirements related to the administrative hearing and review process.
• Provide skilled review of Abstract of Driving Record (ADR) as required to process all types of due process requests and analyses ADR to interpret and explain relevant information to customers.
• Create and prepare legal documents for due process reviews as required by rule or law.
• Enter case evidence into the driver’s administrative record, evaluating the accuracy and completeness of the administrative due process evidence.
• Proofread and edit all legal documents for grammar, spelling, and syntax.
• Maintain status of hearing case throughout administrative process.
• Maintain personal and commercial driver-related records, databases, and systems.

Qualifications

What you will bring to the role:

Two (2) years of experience in a legal environment in support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent.

OR

A two (2) year degree in Legal Secretary Studies, Paralegal Studies, or related field and one (1) year of legal office experience.

OR

A combination of four (4) years of college education and/or relevant experience.

Experience must include:

• One (1) year of experience using computer programs such as Microsoft Word, Excel, Outlook, and Scheduler.
• One (1) year providing service to customers on the phone or in person, where explaining rules, policies, and/or procedures are regular daily functions.
• The ability to:
• Understand and follow agency values of respect, trust, diversity, equity and inclusion through behaviors and decisions.
• Promote and support a respectful, equitable, and inclusive workplace for all employees.
• Promote and support respectful, equitable, and inclusive delivery of services to customers.
• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

What may help set you apart:

• One (1) year of experience composing, formatting, proofreading, editing, and reviewing professional and legal correspondence, emails, memoranda, letters, and other documents using plain language and clear communication principles.
• Experience reading and interpreting a drive record and taking appropriate action based on licensing laws, rules, policies, and procedures to determine and process appropriate actions.
• Experience signing on and verifying data within the court data storage system.
• Experience uploading and updating Microsoft SharePoint.

Additional Conditions of employment:

• Prior to a new hire, a preemployment check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

DOL is committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to ensure that people with disabilities are provided reasonable accommodations.

For information about available accommodations, the interview process, or the position contact Nicole Walters.

Supplemental information

Come join us in changing the way government delivers services and help build a legacy of commitment to and excellence in diversity, equity, and inclusion!

How to Apply:

• Select the apply button at the top of this job announcement.
• Attach a current cover letter explaining your experience as it relates to this position and why you are interested in this opportunity.
• Incomplete applications may disqualify you from eligibility for the position. You must ensure all application areas, including supplemental questions and attachments, are completed in full.

Candidates who are offered a job with DOL must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

We value diverse perspectives and life experiences.

We employ and serve people of all backgrounds including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, and veterans. We value the unique traits and attributes that each employee brings to the job. Through the diverse perspectives of an inclusive workforce, we will create a more respectful, productive, and unified team to better serve the public of Washington.

We employ and serve people of all backgrounds including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, and veterans. We value the unique traits and attributes that each employee brings to the job. Through the diverse perspectives of an inclusive workforce, we will create a more respectful, productive, and unified team to better serve the public of Washington.

Veteran/Military Spouse Preference Notice

To take advantage of your veteran / military spouse preference please attach documentation of eligibility to your application.

The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, sex (including gender identity), marital status, sexual orientation, race, religion, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability.

Persons requiring accommodation in the application process, during the recruitment process, or who need this job announcement in an alternative format, may contact the Human Resources Office at 360-902-4000 or may email HRRecruit@dol.wa.gov. Applicants who are deaf or hard of hearing may call our ASL interpreter via Video Phone at 360.339.7344.

The candidate pool certified from this recruitment may be used to fill future similar vacancies for up to sixty days.