Job Description

Posting number: 2026-00000495

Department: Legal

Division: City Attorney

Job classification: Legal Assistant G117

Posting type: Open

Categories: Legal

This position is responsible for providing administrative support to the City Attorney’s Office.

• Assists the City Attorney and the Assistant City Attorney in the performance of their duties; performs legal research; answers phone calls; files and retrieves documents.
• Compiles weekly council agendas; types ordinances and resolutions.
• Types and assists in drafting Resolutions and Ordinances at the direction of and under the supervision of the City Attorney or Assistant City Attorney.
• Assists in the entry of all documents on the City Attorney’s agenda into the Electronic Council Agenda Package computer software program (currently Municode) on a weekly basis.
• Prepares all parchment paper copies of resolutions concerning board members, retirees, and deceased employees of the consolidated government; prepares paper copies of resolutions concerning all other recipients; corresponds with honorees to ensure their attendance at council meetings.
• Keeps records of all active civil litigation and coordinates payment of all invoices for legal services to the City Attorney’s Office.
• Assists in coordinating local bills with the local legislative delegation to the General Assembly. Compiles and maintains a list of claims and lawsuits pending; prepares quarterly and annual reports.
• Tracks open and closed cases handled by the City Attorney’s Office.
• Manages the file room.
• Prepares and administers the annual budget for the City Attorney’s Office; approves all financial transactions to ensure accuracy, proper funding, and availability of funds.
• Tracks, submits, and approves all personnel actions and records, including bi-weekly time entry records for the Office.
• Answers telephones; types correspondence; maintains calendar.
• Manages the law library in the City Attorney’s Office and ensures that the law library is stocked with all recent information; updates supplements.
• Performs other related duties as assigned.

Examples of duties

• Knowledge of office administration practices and procedures, such as letter writing and the operation of standard office equipment.
• Knowledge of computer applications to include Microsoft Office, Word, and Excel, as well as Adobe.
• Knowledge of basic budgetary principles and practices.
• Knowledge of legal terminology and legal research principles.
• Knowledge of the techniques of record keeping, report preparation, filing, and records management.
• Skill in researching, compiling, and summarizing information.
• Skill in planning, organizing, and coordinating administrative operations.
• Skill in oral and written communication.

Qualifications

Bachelor’s degree from an accredited college or university or sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years.

Supplemental information

The work is typically performed while sitting, with intermittent standing or stooping. The employee must occasionally lift heavy objects and must be able to distinguish between shades of color. Additionally, the following physical abilities are required:

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Talking 1- expressing ideas by spoken word.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office, library, or computer room.