Job Description

Who We Are:

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In:

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We are Looking For:

The firm has an existing vacancy for a Floater Legal Assistant, where the first assignment will be a maternity leave coverage in our Corporate department. The ideal candidate for this position will be highly organized and proficient in managing the administrative needs of Corporate Lawyers. You will be integral in coordinating client information, ensuring projects stay on track, and maintaining impeccable organization across all tasks. Success in this role demands a keen eye for detail, especially with proofreading, along with a proactive mindset. The ability to work independently, take initiative, and contribute meaningfully to the team's overall success will be essential.

Responsibilities:

• Assist with a large volume of corporate transactions
• Completion of corporate and minute book documents
• Proofreading and checking all assigned work
• Diarize and track deadlines
• Compile Record Books at the completion of the transactions
• Handle all administrative details with respect to accounting, expenses, wires, opening and closing files, docketing, billing, book meetings and boardrooms etc.
• Accountable for all work assigned
• Take initiative
• Confidential

Requirements:

• Minimum five years’ previous experience as a Corporate legal assistant
• Successful completion of a related post-secondary Legal Assistant and/or Law Clerk program
• Handle time pressure and stress of multiple demands

Skills:

• Microsoft 365 suite of Applications
• Strong technical skills with creating, numbering, styling and rebuilding documents
• Familiarity with iManage or a document management system
• Experience using DocuSign would be an asset
• Proficient with Closing Folders
• Ability to proofread at a high level
• Strong verbal and written communication
• Ability to problem solve
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed

Compensation:

The salary range for this position is $60,000- $75,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.

Why You Should Apply:

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.

Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact ckelly@airdberlis.com and we will work with you to provide accessibility support.