Job Description

Job Information

Job Title: Legal Assistant

Job Requisition ID: 86978

Ministry: Justice

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary/Wage: Multiple Positions Available, See Notes

Scope: Open Competition

Closing Date: November 3, 2027

Classification: Legal Administration 2

Salary: $2,308.09 - $2,920.47/bi-weekly ($60,241 - $76,224/Year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The Ministry of Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta.

The Alberta Crown Prosecution Service (ACPS) prosecutes people charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime and working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice. In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government.

Role Responsibilities

Are you highly organized, detail-oriented, and motivated by work that supports fair and effective access to justice? As a Legal Assistant with the Alberta Crown Prosecution Service, you'll play an important role in supporting prosecutors and helping ensure criminal and provincial matters move through the court system efficiently and professionally. This is an opportunity to join a collaborative team where your expertise, initiative, and commitment to public service will directly contribute to the administration of justice in Alberta.

About the role

In this role, you will provide comprehensive administrative and legal support to Crown Prosecutors managing criminal files. You will coordinate complex documentation, support court proceedings, communicate with a wide range of stakeholders, and help ensure files are managed accurately and efficiently from intake through resolution. Working in a fast-paced environment, you will be a trusted resource who helps keep legal processes organized, responsive, and moving forward.

Your key responsibilities include:

• Managing and maintaining Crown files to support the efficient progression of criminal matters.
• Preparing, processing, and filing legal documents, correspondence, court materials, and records.
• Coordinating disclosure, tracking file activity, and ensuring information remains current and accessible.
• Communicating with members of the public, defence counsel, accused persons, law enforcement agencies, and other justice partners.
• Organizing court briefs, exhibit books, witness interviews, and other materials required for court proceedings.
• Supporting witnesses by providing information about court processes and addressing questions or concerns.
• Maintaining Prosecutor schedules, diarization systems, and key court-related timelines.
• Conducting legal and file-related research and gathering information at the direction of Crown Prosecutors.
• Utilizing justice information systems to verify and maintain accurate case information.
• Collaborating with colleagues and providing administrative support across the team as needed.

What you'll bring to the role:

• Building positive working relationships with a wide variety of stakeholders while maintaining professionalism in sensitive situations.
• Communicating clearly and confidently, both verbally and in writing, to support effective information sharing.
• Demonstrating exceptional organization and attention to detail when managing competing priorities and deadlines.
• Solving problems proactively and identifying practical solutions in a dynamic environment.
• Working independently with sound judgment while remaining engaged as part of a collaborative team.
• Taking initiative and anticipating needs to support prosecutors and court processes effectively.
• Adapting to changing priorities while maintaining accuracy and quality of work.

The Job Description is provided for further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Agility: Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments.
• Develop Self and Others: Desire to invest in the development of the long-term capability of self and others.
• Systems Thinking: Understands how work contributes to the achievement of departmental goals. Anticipate changes in own area based on activities in other areas.
• Creative Problem Solving: Have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Requirements:

• Two-year Diploma in a related field such as a legal assistant, paralegal, or criminology.
• One year of progressively related experience working in a legal administrative role within an office setting.
• Experience working with Microsoft Office (Word, Excel, Outlook) is required to prepare statistical reports tables and schedule.

Preference will be given to those with experience in a legal environment specializing in criminal law.

Equivalencies will be considered:

• 1 year of education for 1 year of experience, or
• 1 year of experience for 1 year of education.

Assets:

• Experience working with Adobe, JOIN, PRISM, Criminal eFile.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

Please Note:

• We have two (2) permanent full-time positions as well as four (4) temporary full-time positions with the below mentioned terms. This competition may also be used to fill additional permanent and temporary positions.
• One (1) Temporary until August 1, 2027
• Three (3) Temporary until October 4, 2027
• Hours of work: 36.25 hours/week.
• Office Location: John E. Brownlee Building, Edmonton.
• Final candidates will be required to undergo a criminal records check (CRC).
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.
• Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP) .
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply online. Please see Job Application Resources for more information.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.

It is also recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Cindy V Zaiffdeen at Cindy.V.Zaiffdeen@gov.ab.ca.