Job Description

Lerners is seeking a Legal Assistant to support the Dispute Resolution & Advocacy practice group in the Toronto, Ontario office. The ideal candidate will have over five (5) to eight (8) years of experience working in a similar position. The primary duties will be managing administration for multiple busy litigation lawyers with practices covering such areas as commercial litigation and arbitration, employment law, professional negligence, administrative law, and estates litigation. This is a Hybrid position and requires a minimum of 3 (three) days per week in the office.

The deadline to apply is May 1, 2026, at 11:59 p.m.

Primary Responsibilities:

• Serve as a key administrative and practice support resource, including scheduling calls, meetings, examinations, appointments, and maintaining ongoing client communications.
• Request conflict checks and manage file openings and closures.
• Maintain lawyer calendars, proactively track deadlines, and manage an effective bring‑forward (BF) system.
• Draft, format, proofread, and process legal documents based on precedents, including correspondence, agreements, applications, submissions, and court or tribunal filings.
• Prepare and manage documents for client meetings and ongoing file administration.
• Maintain accurate electronic file organization, including uploading, filing, naming, and document management using the firm’s Document Management System (iManage).
• Compile, serve, and file court or tribunal materials, such as pleadings, motion materials, and submissions, as required, including in collaboration with law clerks.
• Communicate professionally with clients, courts, experts, service providers, and other external stakeholders.
• Assist with billing, accounts receivable, and accounts payable, including requesting and sending invoices, coordinating processing of payments and deposits, coordinating billing correspondence, and liaising with accounting staff.
• Organize and submit expense reports.
• Organize and coordinate internal and external meetings, including preparing agendas, materials, and minutes, where required.
• Coordinate with other support staff (law clerks, assistants, records, and mailroom) to ensure timely completion of tasks.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform other duties related to the efficient administration and operation of the practice.

Qualifications

• Legal Assistant experience, or an equivalent combination of education and experience.
• At least five (5) to eight (8) years of experience as a Legal Assistant in a legal environment; commercial and/or civil litigation experience is an asset.
• Strong understanding of the Ontario Rules of Civil Procedure, including service requirements, deadlines, and court forms.
• Experience with Ontario estates law procedures and processes is an asset.
• Highly organized, with strong attention to detail and the ability to manage competing deadlines and multitask effectively.
• Strong work ethic, with the ability to work both independently and collaboratively in a team environment.
• Self‑motivated, with the ability to anticipate needs and proactively take next steps.
• Excellent verbal and written communication skills, with a professional and client‑focused approach.
• Strong interpersonal and problem‑solving skills, exercising sound judgment and critical thinking.
• Ability to independently troubleshoot and resolve administrative and procedural issues.
• Demonstrated commitment to high‑quality client service and professionalism.
• Comfort working with technology in a remote or hybrid environment.
• Strong Microsoft Office skills, with the ability to quickly learn firm‑specific systems.
• Experience with legal software such as ACL, Case Center, iManage, and/or OneDrive is an asset.
• Experience with court filing platforms, such as the Ontario Courts Public Portal (OCPP) and/or Justice Services Online (JSO) platform, is preferred.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.

How to Apply

Interested candidates should submit an application including an updated resume and cover letter to our career portal. Only candidates who have been selected for an interview will receive a response.

Benefits of Working at Lerners

Working at Lerners is both challenging and rewarding.

Our skilled Learning and Development team provides training and continued support to all firm members. Lerners is proud to offer a competitive salary and benefits package:

• Health, Extended Health, Dental and Vision care
• LTD insurance
• Life insurance
• Parking/Transit reimbursement
• RRSP matching program
• Paid Volunteer Time
• Referral Bonus
• Employee Assistance Program

Salary

Target Hiring Range: $68,500 - $77,000

Commensurate with skill level, years of experience, and aligned with internal and market equity.

This posting reflects a new vacancy within the organization.

Why Lerners?

Lerners is a leading regional law firm with four offices across Southwestern Ontario and Toronto, offering the strength of a full-service practice with the collaboration and support of a close-knit team. We’re proud of our nearly 100-year history, our reputation for excellence, and our commitment to diversity, inclusion, and community engagement. At Lerners, your work will have impact, your ideas will be valued, and your career will grow in an environment that respects both professional ambition and life outside the office.

Accessibility & Inclusion

We’re committed to equity, diversity, and inclusion — and supporting applicants of all abilities. If you require accommodation at any stage of the recruitment process, please get in touch with us at humanresources@lerners.ca.