Job Description

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.

As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs.

At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition

The Opportunity

We are seeking an experienced, reliable and proactive Legal Assistant / Legal Secretary to join our Telecommunications, Media & Technology ( TMT) team on a 12‑month maximum term contract.

🕘 Working hours: 9am – 5:15pm, Monday to Friday.

🏠Work from home up to 2 days per week, depending on the needs of the practice group.

You will provide high‑level support to Partner Katherine Gregor and a team of senior lawyers, playing a key role in the smooth management of matters. The role suits someone who works collaboratively across teams, exercises sound judgment in billing, reporting and business development activities, and knows when to proactively escalate issues to keep matters running efficiently.

What your day might look like

• Managing matters, time recording, billing and cost reporting with accuracy and attention to detail.

• Supporting business development initiatives, client events and profile‑raising activities.

• Managing partner and team calendars and inboxes, anticipating priorities and ensuring timely follow‑up.

• Coordinating internal and external meetings, proactively adjusting arrangements as priorities evolve.

• Preparing, editing and managing documents using Microsoft Office and iManage.

• Organising travel and managing expense reconciliation efficiently.

• Champion technology and AI adoption to enhance efficiency and ways of working.

• Mentoring and guiding Administrative Assistants, providing day‑to‑day support and knowledge sharing.

What you’ll bring

• Experience in professional services (legal support is a bonus!)

• Exposure to billing, invoicing and reporting

• Strong time management and ability to juggle priorities

• Experience with matter management and mentoring juniors

• A positive, proactive approach and calm under pressure

• Passion for helping your team grow client relationships

• An innovative mindset, curious about AI and emerging technologies.

Please note we are not able to consider law students for this role.

What you can expect from us

• We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.

• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.

• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

• For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here

• Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Team

Corporate

Working Pattern

Full time

Location

Melbourne

Contract type

Maximum Term Contract

Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.