Job Description

Competition # 2026-043

Category: Full-Time Permanent

Closing Date: Open Until Filled

Position Summary

Under the direction of the First Nation Family Advocate Office (FNFAO), the Legal Assistant will provide support to the FNFAO Legal Services by serving as the main point of contact with clientele, maintaining and organizing client files, preparing for upcoming hearings and meetings, and drafting and reviewing legal documents.

Key Responsibilities

• Maintain confidential contact lists, monitor competing deadlines, and manage calendars and appointments.
• Coordinate and provide reminders for upcoming client appointments for the lawyers.
• Field calls from clients and supports ongoing contact to promote efficient service.
• Capture detailed notes during meetings and assist lawyers in collecting and organizing support documentation from clients.
• Type up and file basic legal documents and client correspondence.
• Support and contribute to a collaborative multidisciplinary team.
• Maintain diligent record-keeping by best practices for legal offices.
• Filing documents with the court registry upon request.
• Filing and making copies of legal documents as required.
• Open and distribute incoming mail and other materials to coordinate the flow of information internally and with other teams as required.
• Research local laws and regulations, legal articles, and case law upon request to assist with preparing reports and case files.
• Coordinate travel arrangements on behalf of the lawyers as required.
• Attend meetings and/or conferences and provide reports and statistics on service delivery as required.
• Provide administrative receptionist support as needed and requested
• Other duties as assigned.

Qualification

Education & Experience

• Paralegal or Legal Administrative Assistant Certification or a diploma in a related discipline. An equivalent combination of education and experience may be considered.
• A minimum of 2 (two) years of experience providing legal administrative assistant support within the legal or social services sector is an asset.
• Working knowledge of Manitoba law, legal procedures, and court system protocols is an asset.
• Experience working with First Nations and First Nation organizations and/or entities as an asset.
• Excellent verbal, written, interpersonal communication, and presentation skills.
• Proficient use of Microsoft Office Word, Excel, and Outlook.
• Be able to follow office practices, procedures, and confidentiality.
• Knowledge of First Nations and First Nations peoples.
• Ability to work flexible hours and be able to travel upon request.
• Must have a valid Class 5 driver’s license and a reliable vehicle.
• Must have a satisfactory Criminal Record Check and clear Child Abuse Checks.

Interested applicants are invited to submit their cover letter identifying the position title and quote competition number applying for, qualifications, and resume, along with 3 professional reference listings (including a most recent employer reference) to:

Human Resources

Assembly of Manitoba Chiefs

14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3

Quote Competition # 2026-043 in your application.

For best results, submit your application to BambooHR

https://manitobachiefs.com/about/job-opportunities/

We thank all who apply and advise that only those selected for further consideration will be contacted. No phone calls will be accepted.

Preference will be given to First Nations people. If successful, applicants will be asked to verify citizenship documentation issued by a First Nation or government-issued documentation or affirmation from Inuit, Métis, or non-status Indigenous community with which they identify. Incomplete and late applications will not be considered.

Please visit our website at www.manitobachiefs.com