Job Description

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com

At Fasken, success means:

• Having a strong client service approach – you are ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and in the community
• Working collaboratively – you are a self-starter who values working in a collaborative team-based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilize new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgment to resolve issues
• Always treat sensitive and confidential matters with discretion and diplomacy

Reporting jointly to the Legal Professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manage the daily activities of a team of lawyers in the Corporate Commercial practices.

Hours of work are from 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role requiring three (3) days in office. This role is being posted to fill a current vacancy.

Primary Responsibilities

• Oversee all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, booking meeting rooms, processing incoming and outgoing mail and preparing expense reports
• Prepare and maintain a bring-forward system as well as providing appropriate reminders
• Onboard clients
• Under Legal Professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and/or instructions
• Liaise with Billing Coordinators for the monthly production of accounts
• Provide administrative support to the team, as necessary
• Ensure all physical and electronic filing is organized and up to date regularly
• Delegate tasks to, and coordinating with, other administrative departments
• Provide backup coverage in the absence of other assistants
• Other duties as assigned

Required Knowledge and Experience

• Completion of a post-secondary Legal Assistant or Law Clerk program
• A minimum of 3+ years’ working experience in a law firm environment
• In-depth understanding of business and legal terminology
• Solid computer and typing skills; proficiency in MS Office 365, Excel, PowerPoint, and Adobe Pro.
• Experience working with Elite 3E, iManage Work, etc.

Pay Range

$55,000 to $75,000 per annum. Pay range to be commensurate with experience.

Diversity and Inclusion

At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

Accessibility and Accommodation

We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.

NO AGENCIES, PLEASE.