Job Description

As Legal Assistant for our Investment Funds and Litigation departments, you play a crucial role in supporting the section with administrative and organisational tasks. Acting as the first point of contact for clients and business support, you ensure the smooth coordination of meetings, correspondence, and internal projects. Your responsibilities include managing complex files, overseeing deadlines, invoicing, and maintaining documentation while contributing to workflow optimisation and innovation initiatives.

Additionally, the role involves diary and client relationship management, ensuring seamless communication between lawyers, tax advisers, and external parties. You support business development efforts through marketing tasks, CRM management, and event coordination. Hospitality duties such as welcoming visitors, booking meeting spaces, and assisting with business travel arrangements also fall within the scope of this position, working hand in hand with our receptionist.

With a keen eye for detail, strong organisational skills, good communication, and proactive problem-solving abilities, this role is an integral support function within the firm.

Requirements

Supporting efficiency and seamless operations across various areas:

File Management & Compliance:

• Conflict checks

• Maintaining and updating key lists (Matterlist, KYC, Engagement letters)

• Preparing KYC files

CRM & Billing

• Managing contact databases & tracking activities

• Managing invoice dispatch, follow-ups, and credit notes

Administrative & Secretarial Support

• Organizing agendas, meetings, and business trips

• Processing expense reports & document layout refinement

• Filing documents digitally & physically

Mail & Miscellaneous Tasks

• Ordering RCS extracts

• Managing incoming/outgoing correspondence

• Supporting conference calls, catering arrangements & audit letters

• Handling reception duties from time to time & coordinating office logistics

Keeping operations smooth, organized, and compliant while supporting business success.

Our preferred candidate has:

• 5-8 years’ experience in legal or corporate environments in a similar role

• A degree or certification in business administration, legal studies, or a related field may be preferred.

• Knowledge of provision of legal and administrative services

• Fluency in English and French

• Proficiency in office software and administrative tools (MS Office Suite, billing software, etc.)

• Client, Cooperation, Proactivity and Quality-focus are essential to be successful in this role, as well as a natural ability to take ownership.

What do we offer you?

Working at AKD means being part of an inspiring, collegial, and ambitious environment. The bar is set high, but there is plenty of room for collaboration, personal development, and a good work-life balance.

Enthusiastic?

We look forward to receiving your application!

Diversity and inclusion

At AKD, we believe it is important that everyone can be themselves and continue to grow. We believe in the power of different perspectives and work together to build an open and engaged work environment.