Job Description

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Foley & Lardner's Madison office is currently looking for an Assistant to support attorneys in our Business Law and Litigation departments. This is an exciting and ever-changing role for a detail-oriented professional who enjoys variety, thrives in a fast-paced environment, and is eager to provide high-quality support across multiple practice areas. The Assistant will provide legal assistance to our attorneys in the daily operation of practicing law by producing quality work product for clients, performing complex administrative and clerical tasks, and preparing documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software.

Responsibilities

• Assist attorneys by providing administrative assistance through the performance of complex secretarial and clerical duties including: word processing and document production, meeting planning and coordination, client communication, and scheduling
• Interact with persons at all levels in the firm, industry and community; heavy client contact
• Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
• Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure that deadlines are met
• Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
• Create, organize and maintain client files, follow up on pending matters
• Maintain physical and electronic client, research and administrative files utilizing NetDocs
• Interact with clients frequently by responding to their questions and obtaining information as required
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
• Provide document production services, including styling and formatting of documents
• Proofread all documents and check for appropriate formatting, spelling and grammatical errors
• Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
• Receive and redirect attorney requests and needs as appropriate to expedite solutions
• Manage incoming and outgoing mail and e-mail
• Submit conflicts check(s) through OPEN
• Enter new client matter information in OPEN and prepare engagement letters
• Prepare expense reports and disbursements forms

Qualifications

• High School Diploma or equivalent required; Associate's Degree or Bachelor's Degree preferred
• Experience in an office/legal setting preferred
• Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

-Madison - $51,600 to $117,500