JOB TITLE: LEGAL ASSISTANT

About This Job:

Q-Sourcing
Limited trading as Q-Sourcing Servtec is a manpower management solutions firm
operating in the East African Region in the countries of Uganda, Kenya,
Tanzania, Rwanda, and South Sudan.

On behalf of
our client, we are looking for a competent
,
skilled, and experienced
Legal Assistant
to work in
Nairob
i,
Kenya

Job Summary

The overall purpose of this role is to provide administrative,
paralegal, and operational support to the Legal Department. The role ensures
efficient legal workflow management, assists in drafting and reviewing routine
legal documents, maintains legal records, supports compliance activities, and
coordinates with internal and external stakeholders to facilitate smooth legal
operations. The position is foundational to strengthening the department’s
responsiveness, accuracy, and overall effectiveness
.

DUTIES & RESPONSIBILITIES:

Legal Administration

·
Maintain and organize legal files, contracts, correspondences, and case
folders in both physical and digital repositories.

·
Support contract management processes, including tracking contract
expiry dates, renewals, and approvals.

·
Prepare, format, and proofread legal documents, letters, minutes, demand
notices, and routine drafts under supervision.

Compliance
Support

·
Assist
in monitoring compliance calendars for statutory filings, licenses, permits,
and regulatory obligations.

·
Support
compliance audits, documentation gathering, and follow-ups with relevant
departments.

·
Help
prepare compliance reports for management.

Paralegal
and legal support

·
Conduct
basic legal research to support the Legal Associate or General Counsel.

·
Summarize
statutes, regulations, and case law relevant to ongoing matters.

·
Prepare
case briefs, bundles, and hearing documentation.

Contract
support

·
Support
drafting of simple agreements (e.g., NDAs, standard vendor agreements) under
supervision.

·
Follow
up with departments and external parties to ensure timely execution and safe
storage of contracts.

Litigation
& Dispute Management Support

·
Liaise with external counsel on service of documents, court attendances,
filings, and status updates.

·
Maintain an updated litigation tracker, including hearing dates, case
updates, and costs.

Corporate
Governance & Records

• 
  Assist in maintaining statutory registers and
  minute books.
• 
  Support preparations for Board Committee
  packs, governance filings, and internal audits.

Departmental
Operations & Digital Transformation

• 
  Support digitization of contracts, legal
  workflows, and implementation of legal request tracking systems.
• 
  Assist in improving turnaround time through
  standardized templates and checklists.

Cross-Functional
Coordination

• 
  Coordinate with Finance, HR, Procurement,
  Sales, and Operations to follow up on legal requests, documentation, and
  compliance requirements.
• 
  Support the Finance team with debt recovery
  documentation, issuing demand notices, and liaising with external counsel.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

·
Bachelor of Laws degree (LLB) from a recognized institution

·
Admitted to the Kenya School of Law (KSL) or has completed the same pending
pupillage.

·
Basic understanding of legal processes, contracts, compliance, and
litigation procedures.

·
Strong research, writing, and document management skills.

·
Basic legal research skills

·
Drafting and documentation

·
Understanding of regulatory and compliance
requirements

·
File and records management

·
Proficiency in MS Office and legal document
tools

·
Accuracy and attention to detail

Interested
and qualified applicants should submit their applications through the link
below

Note:

Only shortlisted applicants will be
contacted.

Q-SOURCING SERVTEC IS AN EQUAL
OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.

Requirements

Bachelor of Laws degree (LLB) from a recognized institution

·
Admitted to the Kenya School of Law (KSL) or has completed the same pending
pupillage.

·
Basic understanding of legal processes, contracts, compliance, and
litigation procedures.

·
Strong research, writing, and document management skills.

·
Basic legal research skills

·
Drafting and documentation

·
Understanding of regulatory and compliance
requirements

·
File and records management

·
Proficiency in MS Office and legal document
tools

·
Accuracy and attention to detail