Job Description
Job Title: Legal Assistant
Position Type: Full-Time, Remote
Working Hours: U.S. client business hours (with flexibility for filing deadlines and court calendars)
About the Role:
Our client is seeking a Legal Assistant to support attorneys with administrative and procedural tasks. This role is critical for ensuring that legal teams are well-organized, documents are properly prepared and filed, and clients receive timely communication. The Legal Assistant provides the foundation that allows attorneys and paralegals to focus on substantive legal work.
Responsibilities:
- Document Preparation: Draft routine legal correspondence, prepare templates, and proofread contracts, pleadings, and filings for accuracy and format compliance.
- Case & File Management: Organize case files in digital management systems (Clio, MyCase, PracticePanther). Ensure documents are current, labeled, and easily retrievable.
- Court Filing: Prepare and file electronic submissions with state and federal courts. Track filing confirmations and maintain compliance with deadlines.
- Scheduling: Manage attorney calendars, including hearings, depositions, client meetings, and filing deadlines. Send reminders and coordinate logistics.
- Client Communication: Draft and send client updates, reminders, and requests for documents. Ensure all communications are professional and documented.
- Research Support: Conduct preliminary legal research (statutes, case law, regulations) under attorney supervision. Summarize findings for attorney review.
- Billing & Timekeeping: Track attorney billable hours, prepare invoices, and update billing systems.
- Administrative Support: Coordinate notarizations, organize exhibits, and assist in trial preparation as needed.
What Makes You a Perfect Fit:
- Exceptionally organized and detail-oriented.
- Skilled multitasker, able to manage multiple cases simultaneously.
- Strong written and verbal communication.
- Comfortable with technology and legal practice software.
- Proactive in anticipating attorney and client needs.
Required Experience & Skills (Minimum):
- 2+ years administrative or legal support experience.
- Proficiency with Microsoft Office/Google Workspace.
- Familiarity with at least one legal case/document management system (Clio, MyCase, PracticePanther).
- Strong typing, formatting, and proofreading skills
Ideal Experience & Skills:
- Knowledge of e-filing systems for state and federal courts.
- Exposure to litigation, corporate, or compliance practice areas.
- Experience tracking billable hours in legal billing software (Clio Manage, Timeslips, Bill4Time).
- Basic legal research experience using Westlaw, LexisNexis, or government databases.
What Does a Typical Day Look Like?
A Legal Assistant’s workday is centered on supporting attorneys with precision, organization, and timeliness. You will:
- Prepare and format documents — ensuring filings, contracts, and letters are accurate, compliant, and free of errors.
- Manage calendars and deadlines — scheduling hearings, depositions, and client meetings while ensuring no deadlines are missed.
- Coordinate case files — maintaining organized, up-to-date records in case/document management systems.
- Support filings and compliance — preparing e-filings, logging confirmations, and double-checking that statutory or procedural deadlines are met.
- Communicate with clients — drafting updates, collecting necessary documents, and maintaining a professional and responsive client experience.
- Assist with billing and reporting — tracking attorney hours, preparing invoices, and updating billing records.
In essence: Legal Assistants keep cases, schedules, and records running smoothly so attorneys can focus on legal strategy and client representation.
Key Metrics for Success (KPIs):
- Zero missed court or filing deadlines.
- All client files current and audit-ready.
- 100% error-free document preparation.
- Attorney calendars consistently updated and conflicts avoided.
- Timely, professional client communication logged in case systems.
Interview Process:
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (e.g., proofread/redline a legal document or prepare a mock filing packet)
- Client Interview
- Offer & Background Verification
